Accounting for Liabilities


When you incur a debt, the debt amount is recorded as a liability and appears as such on your company financial statements. The value you receive in exchange for the liability can increase your assets or your expenses.

For example, if you borrow $10,000 and receive cash, the following accounts could be affected:

 

Debit

Credit

Cash

$10,000

 

Note Payable

 

$10,000


If you purchase an asset such as a vehicle, with a cash down payment, and you take out a loan to finance the balance of the purchase, the transaction might affect your accounts in this way:

 

Debit

Credit

Fixed Assets/Vehicle

$22,000

 

Cash

 

$5,000

Vehicle Loan Payable

 

$17,000


If you make a $265 purchase of office supplies from your local supply store and you receive a bill for the supplies, these accounts are affected when you record the receipt of goods and the bill:

 

Debit

Credit

Office Expenses

$265

 

Accounts Payable

 

$265


When you issue a check to the office supply store to pay the bill, here's what happens:

 

Debit

Credit

Accounts Payable

$265

 

Cash

 

$265





Show Me. QuickBooks 2006
Show Me QuickBooks 2006
ISBN: 0789735229
EAN: 2147483647
Year: 2005
Pages: 328
Authors: Gail Perry

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