Delivering Presentations


To output a PowerPoint presentation on paper or on acetate (to create overhead transparencies ), you can use the Print command. You can also send a PowerPoint file to a graphics service bureau if you want to output the presentation as a set of 35mm slides. However, to really impress an audience and simultaneously take advantage of the latest technology, you ll want to deliver your presentation as an electronic slide show that showcases the special effects you ve added. In this section, you ll learn how to view an electronic slide show on your own computer.

No matter how you intend to deliver your presentation, you will want to view it first on your computer to check what your audience will see.

Running an Electronic Slide Show

The 1 Redmond BEAT presentation is currently set up to run automatically. In this case, you can start the slide show and sit back, allowing PowerPoint to advance from one slide to the next . But you can also change the slides manually, allowing as much time as you want between slides. Let s take a look at the 1 Redmond BEAT presentation and its effects as an electronic slide show:

  1. Move to Slide 1 , and then in the lower-left corner of the overview pane, click the Slide Show button.

    Because you have set the presentation to advance from slide to slide automatically, you can sit back and watch the presentation.

  2. When you see the black slide, press the Esc key to return to Normal view.

  3. Switch to Slide Sorter view, and on the Edit menu, click Select All .

  4. Open the Slide Transition task pane if it is not currently displayed, and in the Advance slide area, deselect the Automatically after check box, and then click Apply to All Slides .

    You can now move manually from slide to slide.

  5. With Slide 1 selected, switch to Slide Show view.

  6. Click the mouse button to display the slide title. Click the mouse button again to display the speaker s name .

  7. Move the mouse pointer over the slide, and when the Slide Show Tools button appears in the lower-left corner, click it once.

    The button disappears, and a menu of options pops up, as shown in this graphic:

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  8. Click Next to move to the next slide in the presentation.

    Slide 2 appears, displaying only its title.

  9. Press the Page Up key once to move back to the first slide.

  10. Right-click the slide, and click Go and then Slide Navigator .

    The dialog box shown in this graphic appears:

    As you can see, PowerPoint identifies each slide by its number and title. Also notice that About Redmond BEAT, the title of Slide 2, appears in the Last slide viewed area of the dialog box.

  11. Select 5. The Cost of Waste in the US , and click the Go To button to jump to Slide 5.

  12. Click the mouse button until you have built the slide s bulleted list.

  13. Press the Esc key to stop the slide show.

Drawing on a Slide

Although you have taken great pains to reduce the words on your slides to the minimum number needed to describe the point you want to get across, you might still want to draw attention to a single word (or other element) on a slide. Just as you can mark up overhead transparencies with a felt-tip marker, you can mark up electronic slides with an on-screen pen ” and you don t even have to worry about cleaning up the mess afterward.

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Erasing pen marks

PowerPoint erases the pen marks as soon as you move to the presentation s next slide. To erase the marks before moving to the next slide, press the E key. Or you can right-click the slide, and click Screen and then Erase Pen on the shortcut menu.

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Suppose you decide that you want to emphasize the dollar amounts on Slide 5. Follow these steps to see how to mark up a slide on the fly:

  1. Select Slide 5 , and switch to Slide Show view and use the mouse button to display the bulleted list.

  2. Right-click the slide, and click Pointer Options and then Pen on the shortcut menu.

    You can also press Ctrl+P to change the pointer shape to a pen.

  3. Move the pen pointer to the first bulleted list item, and draw a square or circle around $10 billion . Then draw a square or circle around the $110 billion in the second bulleted list item.

    The slide now looks like the one shown in this graphic:

    click to expand
  4. Right-click the slide, and click Pointer Options and then Pen Color on the shortcut menu.

    A palette of options drops down.

  5. Select a different color, and then draw a few more squares or circles on Slide 7.

  6. Right-click the slide, and click Pointer Options and then Arrow on the shortcut menu.

    You can also press Ctrl+A. The arrow pointer is restored.

  7. Press Esc to return to Slide Sorter view.




Online Traning Solutions - Quick Course in Microsoft Office XP
Online Traning Solutions - Quick Course in Microsoft Office XP
ISBN: N/A
EAN: N/A
Year: 2003
Pages: 116

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