Archiving Messages


graphics/04inf14.jpg

graphics/one_icon.jpg

Open the File menu and choose Archive .

graphics/tow_icon.jpg

Select the folder or folders containing messages you want to archive.

graphics/three_icon.jpg

Click the down arrow to the right of the Archive Items Older Than field and select a date. Messages in the folder that are older than the selected date will be archived.

INTRODUCTION

If you want to keep older messages, but not have them displayed in your mail folders, you can archive them. Most commonly, you archive messages within a certain date range. If needed, you can display the archived messages at any time.

TIP

Viewing Archived Messages

To open and view an archived message, click the plus sign ( + ) next to Archive Folders in the All Mail Folders list, and then double-click the folder with messages you want to view (deleted items, sent items, and so on) . Those messages are displayed. You can double-click a message to open it.

graphics/04inf15.jpg

graphics/foure_icon.jpg

In the Archive File field, Outlook lists the folder in which the archived messages will be stored by default. To choose a different folder, click the Browse button.

graphics/five_icon.jpg

The Open Personal Folders dialog box opens. Navigate to and select the folder in which you want to archive your messages and click OK .

graphics/six_icon.jpg

Click OK in the Archive dialog box. The messages are removed from the mail folders and archived.

HINT

Viewing AutoArchive Settings

You can use Outlook's AutoArchive settings to automatically archive messages on a set schedule. To do so, open the Tools menu, choose Mailbox Cleanup , and click the AutoArchive button.

TIP

More on Mailbox Cleanup

For easy access to tools that will help you keep your mailbox tidy, use Outlook's Mailbox Cleanup dialog box (open the Tools menu and choose Mailbox Cleanup ) . From this dialog box, you can archive messages, empty your Deleted Items folder, and more.



Easy Microsoft Office Outlook 2003
Easy Microsoft Office Outlook 2003
ISBN: 789729636
EAN: N/A
Year: 2003
Pages: 185

flylib.com © 2008-2017.
If you may any questions please contact us: flylib@qtcs.net