Maintaining Data in a Master File

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Maintaining Data in a Master File

Maintaining data in a master file includes adding new records, deleting old records, and changing existing records. Here is how you change a record on the Material Master:

  1. From the main menu, choose Logistics, Materials Management, Material Master.

  2. Choose Material, Change, Immediately. (With R/3, you also can set up a change ahead of time that will take effect on a certain date.) The Change Material: Initial Screen appears (see Figure 15.1), asking you what material you want to change.

    Figure 15.1. What material are you going to change?
  3. You've probably guessed by now that you can key the value in directly or choose it from a matchcode list. Enter the value of a known material. The Select View(s) dialog box appears (see Figure 15.2).

    Figure 15.2. SAP R/3 has many views available.

    TIP

    Is Your List Different?  

    Your installation may have different views available for your materials. Different materials may also have different views available.


  4. You can pick one or more of these views to control which fields are displayed. This is especially useful if only one particular field is important for your job (such as "weight" to a shipping clerk or "price" to a marketing rep). For now, pick Basic Data and click the Enter tool button. After you enter the plant number, the Change Material: Basic Data screen appears (see Figure 15.3).

  5. Scroll down to the Net Weight field. Type 2 and press Enter. SAP displays the message The net weight is greater than the gross weight (see Figure 15.4). This message makes sense ”the net is 2, and the gross is nothing because you haven't entered one.

  6. In the Gross Weight field, type 3 and press Enter. SAP displays the message Please specify relevant unit of weight .

    Figure 15.3. A material master record. Use the scrollbar on the right to scroll down.
  7. Enter a unit of weight (such as KG ). Or, move to the Unit of Weight field, click the down arrow to access the list of valid entries on your system, and choose an entry.

  8. Press Enter to have SAP R/3 check the data checks for this screen. SAP R/3 displays the dialog box in Figure 15.5.

    Figure 15.4. SAP is giving you a warning message.
  9. Click Yes to save your changes. You see the message Material XXXXXXXXX changed .

Figure 15.5. Do you want to save your changes?

List of Master Files

Table 15.1 lists some common master files used by various SAP R/3 modules. Most SAP R/3 users will see only a small number of these tables in their jobs. (For a description of the various SAP R/3 modules, refer to the appendixes.) Some master files are like a table (relational), such as the Material Master. Other lists are like an org chart (hierarchical), such as the Functional Locations.

Table  15.1. Common SAP Master Files
Name Contents R/3 Module
Asset Master Managed assets AM
Bills of Material Components that make up a productor piece of equipment PM, PP
Carrier Master List of shipping companies SD, MM
Chart of Accounts Internal accounts to which debits and credits are charged CO
Chart of Depreciation Assets for which depreciation is accounted AM
Customer Master Customer name, address, credit terms, and so on FI, SD, QM
Customer/Material info record Describes material in customer's terms SD
Equipment Master Serial number, warranty info, and so on PM
Functional Location Master Locations where equipment can be installed PM
Info-record Vendor, product, price, vendor's part number MM
Inspection Catalogs General hierarchical list (attributes, possible defects, possible causes, and so on) QM
Inspection Methods A predefined inspection operation QM
Inspection Plan A defined series of inspection operations QM
Master Inspection Characteristics Characteristics ( color , weight, and so on) that define a material's quality QM
Material Master Material number, characteristics, and so on QM, SD, MM, PP
Outline Agreement A contract to supply a variable amount of goods or services SD, MM
Personnel Master Name, job, salary, and so on HR
Routings Sequences for production PP
Test Equipment Equipment used for quality management QM
User Master Users of SAP R/3 and what they are authorized to do All
Vendor Master Vendor name, address, contact, and so on QM
Work Centers Units where work is done QM, PP, MM

In this lesson, you learned what master data is and how to maintain it. You saw that every module uses some kind of master data and that many master files are shared between modules. In the next lesson, you learn how to use user parameters to cut down on the typing you have to do when creating new business documents.

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Sams Teach Yourself Sap R.3 in 10 Minutes
Sams Teach Yourself Sap R/3 in 10 Minutes (10 Minute Guide)
ISBN: 0672314959
EAN: 2147483647
Year: 1999
Pages: 138

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