PowerPoint 2007 Bible

Faithe Wempen

Wiley Publishing, Inc.

Published by
Wiley Publishing, Inc.
10475 Crosspoint Boulevard
Indianapolis, IN 46256
http://www.wiley.com

© 2007 Wiley Publishing, Inc.

Indianapolis, Indiana

Published simultaneously in Canada

ISBN: 978-0-470-04368-4

Manufactured in the United States of America

10 9 8 7 6 5 4 3 2 1

No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, [phone], fax [phone]. Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, [phone], fax [phone], or online at http://www.wiley.com/go/permissions.

LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ.

For general information on our other products and services or to obtain technical support, please contact our Customer Care Department within the U.S. at [phone], outside the U.S. at [phone] or fax [phone].

Library of Congress Cataloging-in-Publication Data

Wempen, Faithe.
Microsoft PowerPoint 2007 bible / Faithe Wempen.
p. cm.

Includes indexes.
ISBN-13: 978-0-470-04368-4 (paper/cd-rom)

ISBN-10: 0-470-04368-7 (paper/cd-rom)

1. Presentation graphics software. 2. Microsoft PowerPoint (Computer File) I. Title.

T385.W4673 2007
005.5′8-dc22

2006103085

Trademarks: Wiley, the Wiley logo, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates, in the United States and other countries, and may not be used without written permission. Microsoft and PowerPoint are registered trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book.

Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books.

To Margaret, who makes it all possible.

About the Author

Faithe Wempen, M.A., is an A+ Certified hardware guru, Microsoft Office Specialist Master Instructor, and software consultant with over 90 computer books to her credit. She has taught Microsoft Office applications, including PowerPoint, to over a quarter of a million online students for corporate clients including Hewlett Packard, CNET, Sony, Gateway, and eMachines. When she is not writing, she teaches Microsoft Office classes in the Computer Technology department at Indiana University-Purdue University at Indianapolis (IUPUI), does private computer training and support consulting, and owns and operates Sycamore Knoll Bed and Breakfast in Noblesville, Indiana (http://www.sycamoreknoll.com).

Credits

Senior Acquisitions Editor
Jim Minatel

Development Editor
Maureen Spears

Technical Editor
Echo Swinford

Production Editor
Felicia Robinson

Copy Editors
Mildred Sanchez Marylouise Wiack

Editorial Manager
Mary Beth Wakefield

Production Manager
Tim Tate

Vice President and Executive Group Publisher
Richard Swadley

Vice President and Executive Publisher
Joseph B. Wikert

Project Coordinator
Jennifer Theriot

Graphics and Production Specialists
Carrie A. Foster
Shawn Frazier
Denny Hager
Joyce Haughey
Jennifer Mayberry
Heather Ryan
Rashell Smith
Ronald Terry

Quality Control Technicians
John Greenough
Christy Pingleton

Media Development Project Supervisor
Laura Carpenter VanWinkle

Media Development Specialist
Laura Adkinson

Book Designer
Elizabeth Brooks

Proofreading and Indexing
Sherry Massey
Techbooks

Acknowledgements

Some books zoom through a software program so fast it makes your head spin. You'll come out dizzy, but basically able to cobble together some sort of result, even if it doesn't look quite right. This is not one of those books.

The Microsoft PowerPoint 2007 Bible is probably the only PowerPoint book you will ever need. In fact, it might even be the only book on giving presentations you'll ever need. No, seriously! I mean it.

As you probably guessed by the heft of the book, this is not a quick-fix shortcut to PowerPoint expertise. Instead, it's a thoughtful, thorough educational tool that can be your personal trainer now and your reference text for years to come. That's because this book covers PowerPoint from "cradle to grave." No matter what your current expertise level with PowerPoint, this book brings you up to the level of the most experienced and talented PowerPoint users in your office. You might even be able to teach those old pros a thing or two!

But this book doesn't stop with PowerPoint procedures. Creating a good presentation is much more than just clicking a few dialog boxes and typing some text. It requires knowledge and planning-lots of it. That's why this book includes a whole chapter on planning a presentation, and another whole chapter on the practical issues involved in presenting one. You learn things like the following:

• How to select the best color schemes for selling and informing

• How to gauge the size of the audience and the meeting room when selecting fonts

• How to arrange the tables and chairs in the meeting room to encourage (or discourage) audience participation

• How to choose what to wear for a live presentation

• How to overcome stage fright

And lots more! When you finish this book, you will not only be able to build a presentation with PowerPoint, but you'll also be able to explain why you made the choices you did, and you'll deliver that presentation smoothly and with confidence.

If you are planning a presentation for remote delivery (for example, posting it on a Web site or setting up a kiosk at a trade show), you'll find lots of help for these situations too. In fact, an entire section of the book is devoted to various nontraditional presentation methods, such as live Internet or network delivery, trade show booths, and interactive presentation distribution on a disk or CD.