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It’s a crime how few people know how to use this feature. It’s so great! You receive a document and you love the formatting. But you add a paragraph or two and cannot figure out how the previous author got the paragraphs formatted so nicely when yours look like dirt. Use the Format Painter!
Simply select an original paragraph—the entire paragraph please, including the paragraph return at the end of it—and hit the Format Painter button once. Now click anywhere inside of the paragraph to which you want to apply the same formatting.
If you’d like to apply a certain style throughout your document, like Heading 1, select a paragraph using Heading 1, hit the Format Painter button TWICE (this turns the Format Painter on until you click it again to turn it off) and click once in each paragraph to which you want the Heading 1 style applied.
While the Format Painter cannot fix everything, it can fix your numbered lists and bullets that will not behave. See how in Bullets and Numbering on page 10-1.
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