Configuring Virtual Teams

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Configuring Virtual Teams

Test Objective Covered:

3. Configure Virtual Office.

Knowing that end users would be the ones creating virtual teams, Novell made the process very easy. I have to say that the Virtual Office web interface is one of the most intuitive user interfaces I've ever used. No matter what it is you want to do, the path for accomplishing it is easy to discern and follow. To create a virtual team, perform the following steps:

  1. Open a web browser and navigate to https ://your_server_IP_address/vo.

  2. In the Login screen, authenticate as a user in your eDirectory tree. The screen in Figure 11.44 is displayed.

    Figure 11.44. The home page for JJackson.

    graphics/11fig44.jpg


  3. In the left frame, select Create Virtual Team . The screen in Figure 11.45 is displayed.

    Figure 11.45. Creating a new virtual team.

    graphics/11fig45.jpg


  4. In the Name field, enter a name for the virtual team.

  5. In the Description field, enter a description for the team.

  6. Click Create .

  7. When prompted that the team has been created, click OK . Notice that the team appears under the My Virtual Teams heading on the left side of the page.

  8. To manage the new team, select the team you just created under My Virtual Teams . The screen in Figure 11.46 is displayed.

    Figure 11.46. Managing a new virtual team.

    graphics/11fig46.jpg


    Warning

    If the workstation you are running your browser from doesn't have the Sun Java Virtual Machine plug-in installed, you'll be prompted to download it. The chat applet in the team home page is a Java applet and requires this plug-in to be displayed in a browser window. Follow the prompts presented to download and install the plug-in.

  9. To invite other users to join the team, complete the following:

    1. Select Invite a user . The screen in Figure 11.47 is displayed.

      Figure 11.47. Inviting users to a virtual team.

      graphics/11fig47.jpg


    2. Click Add . The screen in Figure 11.48 is displayed.

      Figure 11.48. Searching for users to invite to a virtual team.

      graphics/11fig48.jpg


    3. Enter a first name and/or a last name in the respective fields for the user you want to invite and then click Search .

      Tip

      If you want to see all users in your tree, leave both fields blank.

    4. In the Users Found field, select the user you want to invite.

    5. Mark Send an Invitation by Email ; then click Add . The screen in Figure 11.49 is displayed.

      Figure 11.49. Inviting a user to join a virtual team.

      graphics/11fig49.jpg


    6. Click Send .

By completing these steps, your users can create virtual teams and populate them with team members . Within the virtual team home page, you can also perform management tasks such as these:

  • Display a list of team members.

  • Request membership for a team.

  • Approve or deny membership requests .

  • Add or remove team owners .

    Tip

    Virtual teams can have more than one owner. Each team owner has exactly the same management rights to the team. That means a team owner added by the team creator can delete the team creator as an owner. The point is, add team owners with caution.


  • Block specific users from joining a team.

  • Edit the properties of an existing team.

  • Delete an existing team.

Whenever a team member performs a task within a team, such as posting a note in the discussion area, uploading a file, or scheduling a calendar event, Virtual Office can send notifications to all the other members of the team. Each team member can configure his or her own personal notification preferences. This is done by completing the following steps:

  1. After having authenticated to Virtual Office, select the team you want to configure notification preferences for in the My Virtual Teams list.

  2. Under Team Membership , select Set Notify Preferences . When you do, the screen in Figure 11.50 is displayed.

    Figure 11.50. Configuring notification preferences.

    graphics/11fig50.jpg


    In Figure 11.50, notice that there are two sets of configurable preferences. Because the current user is also the team owner, he can customize his own personal preferences as well as global preferences for the entire team.

    If the current user were not the team owner, only the personal notification preferences would be displayed. Personal notification preferences configured by a user override the global preferences configured by the team owner.

  3. Configure your personal notifications by marking the events you would like to be notified of.

  4. (Team owner only.) Configure global notification preferences for the team by marking the events you want team members to receive notifications for by default.

  5. Click Save .

Before we start the lab exercise for this chapter, we need to do one more thing. We need to quickly review the various parts of the Virtual Office user and team home pages. The user home page is displayed in Figure 11.51.

Figure 11.51. The Virtual Office user home page.

graphics/11fig51.jpg


In the Virtual Office user home page, users can do the following:

  • Use eGuide to search for user information.

  • Use the Reduced Email View applet to read or compose email messages.

  • Use their saved bookmarks to navigate to favorite web pages.

  • View company information.

  • Select a team home page.

The team home page, shown in Figure 11.52, contains information and functionality not available in the user home page.

Figure 11.52. The Virtual Office team home page.

graphics/11fig52.jpg


In the team home page, you can do the following:

  • Post messages to the team using the discussion applet.

  • Upload and download files from the team file share.

  • Chat in real time with other team members using the chat applet.

  • View the team calendar, shown in Figure 11.53.

    Figure 11.53. The Virtual Office team calendar page.

    graphics/11fig53.jpg


Let's now spend some time working with the Virtual Office service installed on your Linux server.

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Novell Certified Linux Engineer (CLE) Study Guide
Novell Certified Linux Engineer (Novell CLE) Study Guide (Novell Press)
ISBN: 0789732033
EAN: 2147483647
Year: 2004
Pages: 128
Authors: Robb H. Tracy

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