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As you prepare or review your budget, it is a good idea to see if you have accounted for everything. Although Exhibit 4 may have gaps, it is an adequate starting point for your next budgetary analysis exercise. Remember, you should be using this to check the work of others, not to do the work yourself. The benefit of arming yourself with this list is to allow you to ask semi-intelligent questions with the intent of ensuring quality and reminding others of things they forgot.
Exhibit 4: Budgetary Laundry List
Item | Description |
---|---|
PCs or laptops | Include mice, displays, network interface cards (NIC), memory, base OS, antivirus, wireless, USB ports. |
Servers | Include RAM, disks or arrays, backup equipment and media, backup media multiple NICs, antivirus, monitoring, base OS, multiple CPUs, application toolsets (Web server, database, etc.), multiple power supplies, remote control hardware. |
Software | Licenses, latest patches or upgrades, maintenance, companion tools. |
Network infrastructure | Cabling, routers, switches with required components (dual power supplies, management cards, ports), monitoring tools. |
Data center elements | Racks or cabinets for servers and routers; power; heating, ventilating, and air-conditioning (HVAC); security, fire protection; humidification; surveillance equipment. |
WAN | Circuits, routers, multiplexers, DSU/CSUs, cabling from demarcs to racks, redundancy, monitoring tools. |
Moving costs | For relocating servers or users. Includes labor, consulting and swing servers for relocating production applications. |
Consultant fees | For staff augmentation, writing code, configuring hardware or software, project management, documentation, or testing. |
Turnover costs | Fees, documentation, training, and tools. |
Security | Physical or IT services or devices. |
Miscellaneous project costs | Includes meals for off hours, extra PCs or laptops for remote work or consultants, test circuits, documentation, and hosting fees for off-site servers. |
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