Create a To Do List


Use iCal to keep a reminder list of things you need to do.

To create a To Do list:

1.

Select a calendar in the Calendars list.

Note

When you create a To Do item, it is automatically color-coded to match the selected calendar. To switch the To Do item to a different calendar, Controlclick on the To Do item, then choose another calendar from the contextual pop-up menu (shown on the left).

2.

Click the To Do button in the bottom-right corner of the iCal window (the pushpin) to open the To Do pane. To resize the pane, drag the tiny dot on the left edge of the panel (circled below).

3.

To create a new To Do, double-click inside the To Do pane. Or Controlclick inside the To Do pane and select "New To Do" from the pop-up menu. Or from the File menu choose "New To Do."

4.

To add information to a To Do item, select it in the To Do pane, then open the Info drawer. You can set a priority, set a due date, set an alarm, or switch the task to another calendar.

5.

In the bottom section you can type a description, notes, comments, direction, instructions, or anything you need for the task.

After a To Do task is completed, click its checkbox in the To Do pane to mark it as completed. or click its checkbox in the Info drawer (circled, below-right).

You can select view options for the To Do list. Click the To Do pane's title bar to open a pop-up menu and select how to sort the items (shown on the left).

Rate the Priority of To Do Items

You can assign priorities to To Do items

A Very important item is marked with a small icon of three horizontal bars; an Important item has two horizontal bars; a Not important item has one horizontal bar. Multiple items with the same priority are listed alphabetically within that priority group.

1.

Click a To Do item to select it.

2.

Click the Show Info button to open the Info drawer (shown on the right).

3.

From the "priority" pop-up menu, choose a priority.

Or you can click directly on a Priority icon (the horizontal bars in the To Do pane) to open a pop-up menu of Priority options.

The To Do Info drawer

The To Do Info drawer also has several other uses. You can:

  • Edit a task's description.

  • Check the completed box when a To Do task is completed. You can also do this in the To Do items pane by checking the box next to a task in the list.

  • Set a due date that will appear above the task in the To Do pane. Setting a due date lets you set an alarm reminder.

  • Switch a selected To Do item to a different calendarfrom the calendar pop-up menu, choose a different calendar.

  • Assign a URL (a web site address) if the task relates to information on a certain web site to which you need easy access.

  • In the Notes area, type any additional information you need.

Hide or show various To Do Lists

To Do items from different calendars all share the same To Do list. They are color-coded to match the calendar to which they belong. When you hide a calendar (uncheck its box in the Calendars list), all of the To Do items associated with that calendar are also hidden. If you have a lot of items in your To Do list, hiding some of them can make easier to find things. Or you can use the powerful search feature described on the following pages.




Macs on the Go!(c) Guide to Mobile Computing for Mac Laptops Using Mac OS X
Macs on the Go
ISBN: 0321247485
EAN: 2147483647
Year: 2006
Pages: 119

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