List of Figures

Chapter 1: Acrobat Parts and Workflow

Figure 1.1: Native file (left) vs. PDF document file (right) characteristics

Figure 1.2: Plug-in list in Acrobat Professional on Mac OS X, showing plug-in descriptions and dependencies

Figure 1.3: PostScript printer driver versions

Figure 1.4: PDF vs. straight PostScript workflow

Chapter 2: Creating Pre-PDF Documents

Figure 2.1: Example of master page elements

Figure 2.2: Style sheets used in this book

Figure 2.3: Histogram setting of highlight and shadow points

Figure 2.4: Raise the curve to lighten and apply an S shape to increase contrast; lower the curve to lighten and flatten the shape to lower contrast.

Figure 2.5: Equalize RGB values at a neutral location in your image to remove color cast.

Figure 2.6: Resize images and control resolution in a graphics application, and then place at 100 percent in a page layout application.

Figure 2.7: A page layout document, with linked fonts and graphics

Figure 2.8: Document and images together in one folder

Figure 2.9: A default system fonts folder (top) and a document fonts folder outside the system (bottom)

Figure 2.10: A font set, activated in Suitcase, one of several available font management utilities

Figure 2.11: Acrobat Multiple Master font files

Figure 2.13: Proper application of typeface styles: Font menu (top), style sheet font menu (bottom, always check Plain)

Figure 2.12: A multiple-style typeface (left, Arial) and a single style typeface (right, Copperplate)

Figure 2.14: Improper application of typeface styles: Style menu (left), palette style menu (right)

Figure 2.15: InDesign preflight tools: The Preflight utility provides for basic preflighting; the Package tool provides a collection of document components .

Figure 2.16: Markzware FlightCheck Classic and Collect provide professional preflighting and file organization and collection capabilities.

Chapter 3: Creating Quality PostScript Files

Figure 3.1: OS X Print Center Printer List window

Figure 3.2: Adding a printer to the Print Center Printer List window

Figure 3.3: The Printer List updated

Figure 3.4: Windows Printers And Faxes utility

Figure 3.5: Selecting a printer from within an application

Figure 3.6: Quarks Layout tab

Figure 3.7: Quarks Setup tab

Figure 3.8: Quarks Output settings

Figure 3.9: Quarks Options settings

Figure 3.10: Quarks Layers settings

Figure 3.11: Quarks Bleed settings

Figure 3.12: Quarks OPI settings

Figure 3.13: Quarks Preview settings: a problem preview (above) and with page size fixed (below)

Figure 3.14: Print dialog with Printer button

Figure 3.15: Print to PostScript file setup

Figure 3.16: PostScript file location

Figure 3.17: Choose a PostScript level no higher than what your devices can use, and select either a Binary or ASCII data format.

Figure 3.18: Create Print Styles (left) and then look for them in your Print window (right)

Figure 3.19: Select a print style in the Print dialog, and all your options configure themselves .

Figure 3.20: Browse to where you want your PostScript file saved.

Chapter 4: Creating the PDF You Want

Figure 4.1: The Acrobat Distiller dialog with the Default Settings menu choices

Figure 4.2: Open dialog showing the PostScript file to be distilled

Figure 4.3: Distiller dialog showing the progress bar

Figure 4.4: Original PostScript file and finished PDF

Figure 4.5: Opening the Distiller Smallest File Size setting Fonts tab

Figure 4.6: Distiller Save As Settings dialog

Figure 4.7: Updated Distiller Settings menu

Figure 4.8: The original Distiller Press Quality setting Images tab

Figure 4.9: The customized Press Quality setting Images tab

Figure 4.10: Updated Distiller Default Settings menu

Figure 4.11: Saving a setting to the Distiller Settings folder

Figure 4.12: Opening a Distiller setting to add it

Figure 4.13: The setting added to the Default Settings menu

Figure 4.14: The Remove Adobe PDF Settings command takes you to a dialog where you click the Open button, but what youre really doing is deleting!

Figure 4.15: Distillers Security dialog

Figure 4.16: Distiller Preferences: (left) Macintosh and (right) Windows

Figure 4.17: Identifying and configuring a watched folder

Figure 4.18: Distiller adds contents to a watched folder

Figure 4.19: Tazs watched folders

Figure 4.20: QuarkXPress 5 Export As PDF

Figure 4.21: In QuarkXPress, customize your distilling process using the PDF Export Options dialog.

Figure 4.22: Decide which Quark elements will become PDF hyperlinks and how they will appear.

Figure 4.23: The Job Options tab

Figure 4.24: The Output tab

Figure 4.25: InDesign PDF Styles dialog

Figure 4.26: InDesign New/Edit PDF Style dialog

Figure 4.27: New/Edit PDF Style options for Compression and Marks & Bleeds

Figure 4.28: New/Edit PDF Style Advanced and Summary panels

Figure 4.29: InDesign Export dialog

Figure 4.30: InDesign Export PDF dialog

Figure 4.31: Printer/printer driver selection

Figure 4.32: Setting up the Print dialog to print to PDF

Chapter 5: Controlling Acrobat and Access to Your PDFs

Figure 5.1: Acrobat General preferences

Figure 5.2: Acrobat Identity preferences

Figure 5.3: Acrobat Page Display preferences

Figure 5.4: Acrobat Smoothing preferences

Figure 5.5: Acrobat Startup preferences

Figure 5.6: Acrobat Units & Guides preferences

Figure 5.7: Acrobat Updates preferences

Figure 5.8: Document Initial View properties

Figure 5.9: Document Description properties

Figure 5.10: Viewing the documents Security Method

Figure 5.11: Viewing the documents security details

Figure 5.12: Setting document open and access security

Figure 5.13: No Digital IDs have been created yet.

Figure 5.14: Creating a Digital ID

Figure 5.15: Save your Digital ID in the Acrobat Security folder.

Figure 5.16: Managing Digital ID Files

Figure 5.17: Open or create an ID.

Figure 5.18: Manage existing IDs from this dialog.

Figure 5.19: Export Digital ID data as a Certificate.

Figure 5.20: Begin the encryption process either from the Document > Security submenu or from this Secure icon.

Figure 5.21: Set up identities for certificates you have and recipients for others who have your certificate.

Figure 5.22: Browse for the certificate to add.

Figure 5.23: Set the permissions for this recipient.

Figure 5.24: Certifying a PDF begins with the Sign > Sign This Document command.

Figure 5.25: Yes, certify the document.

Figure 5.26: Click OK to continue saving your PDF as a certified document.

Figure 5.27: Choose what viewers will be able to do with your document.

Figure 5.28: Make your certification visible or hide it.

Figure 5.29: Drag out the area on the PDF page where your signature will appear.

Figure 5.30: Sign your certified document and save it with a new filename.

Figure 5.31: Creating a custom graphic signature

Figure 5.32: Combine graphics and text elements to create your signature.

Figure 5.33: If you like, import and title a PDF graphic to serve as your signature.

Figure 5.34: Double-click a signature to see details.

Figure 5.35: Validate signatures, sign documents, and compare versions from these menus .

Chapter 6: Using Acrobat and Navigating PDFs

Figure 6.1: Default Acrobat toolbar

Figure 6.2: Adding navigation tools through the View menu

Figure 6.3: Drag a tool set to float it.

Figure 6.4: Quicker access to main menu controls

Figure 6.5: Converting menus to tool palettes

Figure 6.6: Converting floating tabs to stationary tabs

Figure 6.7: Navigational tool palette

Figure 6.8: Window controls and document information

Figure 6.9: Navigating with the Navigation pane

Figure 6.10: Activating the Zoom palette and the Dynamic Zoom tool

Figure 6.11: Drag the Dynamic Zoom tool up to zoom in, down to zoom out.

Figure 6.12: Loupe Tool window and zoom area outline

Figure 6.13: Pan & Zoom view

Figure 6.14: Split-screen view

Figure 6.15: Tag and DCS Settings in Distiller and InDesign

Figure 6.16: Accessibility Preferences

Figure 6.17: Adjusting forms accessibility

Figure 6.18: Adjusting multimedia accessibility

Figure 6.19: Bookmark text size adjustment

Figure 6.20: Setting Keyboard Preferences in Max OS X

Figure 6.21: Read Out Loud menu

Figure 6.22: Reading Preferences

Chapter 7: PDF Document Management

Figure 7.1: Access to page controls

Figure 7.2: Inserting pages into a PDF

Figure 7.3: Deleting a page range

Figure 7.4: Deleting selected pages

Figure 7.5: Extracting a page range

Figure 7.6: Replacing selected pages

Figure 7.7: Choose the Crop Pages command.

Figure 7.8: Crop Pages dialog

Figure 7.9: Rotating selected pages

Figure 7.10: Reordering pages

Figure 7.11: Page numbering command and the Pages view

Figure 7.12: Page Numbering window

Figure 7.13: Compare Documents dialog

Figure 7.14: Side By Side document comparison

Figure 7.15: The Add Headers & Footers dialog and its preview

Figure 7.16: (left) Before and (right) after adding a header and a footer

Figure 7.17: The Add Watermark & Background dialog

Figure 7.18: Initial View setup for layered PDFs

Figure 7.19: Layers tab and Document pane

Figure 7.20: Opening the properties for layer A-WALL-JAMB

Figure 7.21: The Layer Properties dialog

Figure 7.22: Default and Initial State example

Figure 7.23: Overriding visibility choices

Figure 7.24: The Merge Layers dialog

Figure 7.25: The basic Search PDF pane

Figure 7.26: The Search PDF pane results

Figure 7.27: Multiple PDF search setup

Figure 7.28: Multiple PDF search results

Figure 7.29: The Catalog dialog

Figure 7.30: The New Index Definition dialog

Figure 7.31: (left) The progress is shown while building an index; (right) the icon for a searchable index.

Figure 7.32: The Options dialog

Figure 7.33: If youve defined custom document properties such as the Document Chapter Number shown here, use the Custom Properties dialog to make sure they get indexed.

Figure 7.34: Click the link to access the Advanced Search options.

Chapter 8: Building Presentations and Forms

Figure 8.1: Original vs. PDF file size

Figure 8.2: PDF page with unwanted border

Figure 8.3: Pages pane, Options menu, Crop Pages command

Figure 8.4: Crop Pages dialog

Figure 8.5: Crop results

Figure 8.6: Full Screen Preferences, including the list of available Default Transitions

Figure 8.7: Creating one PDF from multiple PDF documents

Figure 8.8: PowerPoint Print dialog

Figure 8.9: PDF Print Options

Figure 8.10: PowerPoint transitions in PDF

Figure 8.11: Pages 13 selected in the Navigation pane

Figure 8.12: Set Transitions dialog

Figure 8.13: The Initial View properties

Figure 8.14: A PDF form template

Figure 8.15: Open the Forms tools and let them remain a floating toolbar.

Figure 8.16: A text field area and its Appearance Properties

Figure 8.17: Form field General Properties

Figure 8.18: Text field Options Properties

Figure 8.19: Six separately named text fields

Figure 8.20: Creating multiple copies of one or more fields

Figure 8.21: Options properties for a combo box form field

Figure 8.22: Combo box complete with state list and Tooltip

Figure 8.23: Country combo box, General tab

Figure 8.24: Country combo box, Options tab

Figure 8.25: Phone field,Format tab

Figure 8.26: Numeric combo box field, Options tab

Figure 8.27: Numeric combo box field, Format tab

Figure 8.28: Hidden cost field,General tab

Figure 8.29: Hidden cost field, Options tab

Figure 8.30: Calculation field, Format tab

Figure 8.31: Calculation field, Calculate tab

Figure 8.32: Selecting fields to use in the calculation

Figure 8.33: Radio Button Properties, Options tab

Figure 8.34: The Options tab for the second radio button

Figure 8.35: Button Properties, General tab

Figure 8.36: Button Properties, Appearance tab

Figure 8.37: Button Properties, Options tab

Figure 8.38: Button Properties, Actions tab

Figure 8.39: Submit Forms Selections dialog

Figure 8.40: The completed order form

Figure 8.41: Initial and corrected form field sequence

Figure 8.42: Forms Preferences settings

Figure 8.43: Checking spelling in a PDF form

Chapter 9: Collaborative Publishing and Interactivity

Figure 9.1: Bookmarking tools

Figure 9.2: (left) The Bookmarks context menu; (right) a wrapped bookmark name

Figure 9.3: Moving the Figure 8.6 bookmark directly under the Figure 8.4 bookmark

Figure 9.4: Nesting a bookmark

Figure 9.5: Selected style sheets to use as bookmarks

Figure 9.6: Bookmarks made from document structure default to a list under Untitled, but Im renaming these so they serve as a table of contents.

Figure 9.7: Open the Commenting toolbar.

Figure 9.8: Select the text or place your cursor in the text, and then choose a Text Edits option.

Figure 9.9: Ive marked two words for deletion and added a note about some new text.

Figure 9.10: Left, choosing a graphic stamp from the Stamp Tool menu; right, the stamped page

Figure 9.11: Opening an Initial Here comment on a page

Figure 9.12: Identifying and selecting a custom graphic stamp

Figure 9.13: The custom stamp added to the tool menu

Figure 9.14: The Commenting Preferences

Figure 9.15: Accessing the properties for a Commenting tool

Figure 9.16: Floating the Comments pane

Figure 9.17: Options for a comment summary

Figure 9.18: A comment summary,set up to show connector lines on single pages

Figure 9.19: (left) The Articles tab; (right) the initial article view, after clicking the article in the tab

Figure 9.20: Creating a link

Figure 9.21: Specifying the preference for opening a link

Figure 9.22: Setting a links action

Figure 9.23: Setting a links appearance

Figure 9.24: Choosing a page in another document to link to

Figure 9.25: The Add Sound dialog

Figure 9.26: Settings for a sound or movie

Chapter 10: Acrobat E-mail, eBook, and Web Features

Figure 10.1: A preconfigured review e-mail

Figure 10.2: Opening the Review Tracker panel

Figure 10.3: Create PDF From Web Page dialog

Figure 10.4: Web Capture Settings

Figure 10.5: HTML Conversions Settings, General options

Figure 10.6: HTML Conversion Settings, Font And Encoding options

Figure 10.7: Acrobat Web Capture Preferences

Figure 10.8: The Search PDF panel

Figure 10.9: The eBook Activation Profile page

Figure 10.10: Activate Acrobat

Figure 10.11: Activating Acrobat involves downloading a data file.

Figure 10.12: If you have eBooks from an earlier version of Acrobat, migrate them.

Figure 10.13: The Adobe Digital Media Store

Figure 10.14: Adobe eBooks Central

Figure 10.15: eBooks in the My Bookshelf dialog show an icon to indicate a time limit.

Figure 10.16: Your Acrobat Bookshelf contains all the controls for using and managing eBook files.

Chapter 11: Preflighting PDFs

Figure 11.1: If your document already contains structure tags, youll see the message on the left; if it doesnt, the one on the right will appear.

Figure 11.2: Accessibility Full Check options

Figure 11.3: Results of an accessibility Full Check

Figure 11.4: You can ask Acrobat to insert comments about the files accessibility.

Figure 11.5: The Preflight:Profiles window

Figure 11.6: The Preflight: Results window

Figure 11.7: The Preflight: Report dialog

Figure 11.8: The Preflight: Validations window

Figure 11.9: PDF/X profiles in the Preflight: Profiles window

Figure 11.10: Preflight: PDF/X window

Figure 11.11: Save As PDF/X criteria dialog

Figure 11.12: Failed verification

Figure 11.13: Managing PDF/X sets

Chapter 12: Editing PDFs

Figure 12.1: The PDF Optimizer dialog, Images tab

Figure 12.2: The Space Audit dialog tells you whats taking up room in your PDF.

Figure 12.3: The PDF Optimizer dialog, Fonts tab

Figure 12.4: The PDF Optimizer dialog, Cleanup tab

Figure 12.5: Page 1 and its contents

Figure 12.6: A form document and its tags with some fields in the wrong order

Figure 12.7: The new, corrected, tag order

Figure 12.8: Viewing the document tags

Chapter 13: Outputting PDFs and Their Contents

Figure 13.1: Preview of a PDF with composited colors

Figure 13.2: Acrobats main Print dialog

Figure 13.3: Print dialog Output Options

Figure 13.4: Print dialog PDF Options

Figure 13.5: Advanced Print Setup

Figure 13.6: Marks And Bleeds options

Figure 13.7: Print dialog Transparency Flattening options

Figure 13.8: PostScript Options

Figure 13.9: The PrintMe login dialog

Figure 13.10: The Save As dialog

Figure 13.11: Settings for saving as an EPS file

Figure 13.12: Export All Images As dialog

Figure 13.13: Showing the Selection toolbar

Figure 13.14: The snapshot area

Figure 13.15: The Yukon image with a text layer

Figure 13.16: Save As PDF dialog

Figure 13.17: PDF Options dialog

Figure 13.18: The PDF Page Selector

Figure 13.19: PDF Rasterize Settings

Figure 13.20: A PDF page with transparency, and a zoomed-in view of an anti-aliased edge

Figure 13.21: Inserting a PDF page

Figure 13.22: (left) Resizing a placed PDF page; (right) the committed transform which is placed in its own layer

Figure 13.23: Selecting an image from a PDF file; (right) the image imported into Photoshop

Chapter 14: Automating Acrobat Tasks

Figure 14.1: Control your batch sequences from this dialog.

Figure 14.2: Confirm the run sequence.

Figure 14.3: Select the files to batch process.

Figure 14.4: Name your sequence and click OK.

Figure 14.5: The Batch Edit Sequence dialog

Figure 14.6: The Edit Sequence dialog

Figure 14.7: Configuring the Rotate Pages command

Figure 14.8: The Output Options dialog

Figure 14.9: Check PDF Optimizer and click Settings to access this dialog.

Figure 14.10: The Page Properties dialog

Figure 14.11: The action has been added.