Setting Up E-Mail Reminders and To-Do Lists

Project Web Access provides tools to add a layer of efficiency to your project activities. You can set up automated notifications so you can receive e-mail reminding you about various aspects of your project and progress tracking. You can also create a to-do list to keep track of things you need to do in Project Web Access.

Configuring E-Mail Notifications

To configure automated e-mail reminders to yourself, follow these steps:

1. In the Project Web Access navigation bar, click Home.

2. In the side pane of your Home page, click Alert Me About My Tasks And Status Reports .

   The Alert Me page appears (see Figure 24-12).

   
   Figure 24-12: Specify any e-mail notifications you want to receive.

3. Review the options throughout this page and select the check boxes for the events for which you want to be notified via e-mail. Clear the check boxes for events for which you do not want an e-mail notification.

   You can set up e-mail notification options for upcoming tasks, overdue tasks, and status reports.

4. When finished, click Save Changes at the bottom of the page.

Creating To-Do Lists

While you review and analyze projects and resources in Project Web Access, you might have a number of activities you want to keep track of. They're probably not tasks that belong in a project plan; they're just a list of reminders to yourself. You can create a to-do list for yourself to keep track of these kinds of tasks.

To create a to-do list, follow these steps:

1. On the navigation bar, click Project.

2. In the side pane, click Create A New Personal Or Shared To-Do List.

3. Click Next.

   The To-Do List Options page appears (see Figure 24-13).

   
   Figure 24-13: Set up a to-do list for yourself.

4. Work through the page to create your to-do list.

   You can create multiple to-do lists, possibly for different categories. Your personal to-do lists are stored only in your own Microsoft Project Web Access site, and are not included in any public or project information.

   Tip  

   Assigning and publishing to-do lists for others       You can also create to-do lists for other users. You can create a to-do list and assign it to an individual user . You can also publish a to-do list for all users.