Building Your Resource List with Outlook

You can quickly and accurately add resource names and e-mail addresses to your project plan by pulling them into Microsoft Project from your Outlook Address Book or Contacts list.

Note  

If you're set up for enterprise project management using Microsoft Office Project Professional 2003 and Microsoft Office Project Server 2003, don't use this feature to build your resource list. Use the enterprise resource pool instead.

To import resource names from Outlook into Microsoft Project, follow these steps:

1. In Microsoft Project, open the project to which you want to add resources from Outlook.

2. Click View, Resource Sheet. Select the row where you want the new resources to start being added.

3. Click Insert, New Resource From, Address Book. The Select Resources dialog box appears. In the Show Names From The list, choose the name of the area where you've stored the contact information for the resources you want to add.

4. On the left side of the Select Resources dialog box, select the names of resources you want to add to your project. Hold down the Shift key to select multiple adjacent resources or the Ctrl key to select multiple nonadjacent resources.

5. Click the Add button.

   The selected resources are added to your project and listed in the Resource Sheet.