Page #201 (Online Resources for Microsoft Project,Microsoft-Sponsored Resources,Independent Resources)

Appendix D

This appendix lists Microsoft Project keyboard shortcuts for commonly used commands and operations you might otherwise carry out using the mouse.

Table D-1. Working with Files

Action	Keyboard shortcut
New	Ctrl+N or F11
Open	Ctrl+O
Print	Ctrl+P
Save	Ctrl+S
Save As	F12 or Alt+F2
Close	Ctrl+F4
Exit	Alt+F4

Table D-2. Working with Views and Windows

Action	Keyboard shortcut
Activate the other pane in a combination view	F6
Activate the next project window	Ctrl+F6
Activate the previous project window	Ctrl+Shift+F6
Activate the split bar	Shift+F6
Close the project window	Ctrl+F4
Zoom in	Ctrl+/
Zoom out	Ctrl+Shift+*
Close the program window	Alt+F4
Open a new window	Shift+F11 or Alt+Shift+F1

Table D-3. Navigating in a Project View

Action	Keyboard shortcut
Move to the next task or resource	Enter or down arrow
Move to the previous task or resource	Shift+Enter or up arrow
Move the timescale to the beginning of the project	Alt+Home
Move the timescale to the end of the project	Alt+End
Move left one page	Ctrl+Page Up
Move right one page	Ctrl+Page Down
Move the timescale left	Alt+Left Arrow
Move the timescale right	Alt+Right Arrow
Move the timescale one screen left	Alt+Page Up
Move the timescale one screen right	Alt+Page Down
Move to the first field of the first row	Ctrl+Home
Move to the last field in a row	End or Ctrl+Right Arrow
Move to the last field of the last row	Ctrl+End
Move to the last field in a window	End
Move to the last row	Ctrl+Down Arrow
Move left, right, up, or down to view different pages in the Print Preview window	Alt+Arrow Keys

Table D-4. Opening and Working in Dialog Boxes

Action	Keyboard shortcut
Open the Task Information, Resource Information, or Assignment Information dialog box	Shift+F2
Open the Assign Resources dialog box	Alt+F10
Open the Column Definition dialog box	Alt+F3
Open the Macros dialog box	Alt+F8
Open the Visual Basic Editor	Alt+F11
Move to the next tab in a tabbed dialog box (the tabs must already have focus)	Arrow keys
Move to the next box, group, option, button, or tab	Tab
Move to the previous box, group, option, button, or tab	Shift+Tab
Move to the next option in group	Right Arrow or Down Arrow
Move to the previous option in a group	Left Arrow or Up Arrow
Show a list in a drop-down list	Alt+Down Arrow
Show the next item in a drop-down list	Down Arrow
Show the previous item in a drop-down list	Up Arrow
Select an option, check box, or button	Spacebar

Table D-5. Editing

Action	Keyboard shortcut
Cut selection	Ctrl+X
Copy selection	Ctrl+C
Paste contents of Clipboard	Ctrl+V
Fill down	Ctrl+D
Insert task, resource, field	Insert
Delete task, resource, field	Delete
Find	Ctrl+F or Shift+F5
Find again	Shift+F4
Go to	F5 or Ctrl+G
Check spelling	F7
Undo last action	Ctrl+Z

Table D-6. Outlining

Action	Keyboard shortcut
Indent	Alt+Shift+Right Arrow
Outdent	Alt+Shift+Left Arrow
Hide subtasks	Alt+Shift+Minus Sign (Hyphen)
Show subtasks	Alt+Shift+ =
Show all tasks	Alt+Shift+*

Table D-7. Giving Special Commands

Action	Keyboard shortcut
Link tasks	Ctrl+F2
Unlink tasks	Ctrl+Shift+F2
Reset sort to ID order	Shift+F3
Remove a filter and show all tasks or all resources	F3
Insert hyperlink	Ctrl+K
Calculate scheduling changes in all open projects	F9
Calculate scheduling changes in the active project	Shift+F9
Switch between automatic and manual calculation	Ctrl+F9
Open the Office Assistant or the online Help window	F1
Activate the context-sensitive Help pointer in a dialog box	Shift+F1

Find more keyboard shortcuts

To find additional keyboard shortcuts, you can use Microsoft Project online Help. In the Ask A Question box in the menu bar, type keyboard shortcut and then press Enter. Click the Keyboard Commands link.