Replying to or Forwarding a Message


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You can respond to messages in your Inbox in two ways: you can reply to the person who sent you the message or forward the message to others. Replying to a message sends a copy of the original message and new text that you type to the sender, or to both the sender and all the other original recipients. You can reply by returning a message to only the sender or to the sender and all other original recipients. The reply message recipient sees RE: and the original subject in the message header. Forwarding a message sends a message to someone who was not on the original recipient list. You can also type additional information at the start of the forwarded message before sending the message. To forward a message, you click the Forward button. The recipient sees FW: and the original subject in the message header.

Reply to a Message

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Select the message to which you want to reply.

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Click the Reply button to reply to the sender only, or click the Reply To All button to send a message to the sender and all the recipients of the original message.

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Type any new message text.

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Click the Send button.

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Did You Know?

Outlook does not resend the attachment in the reply message . When you reply to a message, Outlook doesn't include a copy of the attachment; however, it does lists the file name (s).

You can customize reply and forwarded messages . Click the Tools menu, click Options, click the Preferences tab, click E-mail Options, and then select an option to specify how Outlook should handle the text of messages that you reply to or forward.

Forward a Message

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Select the message that you want to forward.

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Click the Forward button on the toolbar.

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Enter the name(s) of the recipient(s) in the To and Cc boxes.

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Type any new message text.

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Click the Send button.

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Did You Know?

You can change the format options for replies and forwards . Click the Tools menu, click Options, click the Preferences tab, click E-Mail Options, select the reply to and forward a message option you want, click OK, and then click OK again.

Outlook sends a copy of the attachment in a forwarded message . When you forward a message, Outlook includes a copy of any attachments received with the original message.

Add an e-mail address to your contact list . Open the e-mail message, right-click the e-mail address you want, click Add To Contacts on the shortcut menu, enter any additional information, and then click the Save And Close button.

See Also

See " Creating and Addressing an E-Mail Message " on page 26 for more information on addressing an e-mail message.



Show Me MicrosoftR Office OutlookR 2003
Show Me MicrosoftR Office OutlookR 2003
ISBN: N/A
EAN: N/A
Year: 2003
Pages: 293

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