Updating Calendar Information

You can edit activity information in the Calendar at any time. During meetings, for example, you might want to use the memo area of the Appointment window to enter the names of those present, and note any subjects you want to discuss with them after the meeting. Or, if an appointment time is postponed, you can reschedule the start and end times, and then set a reminder. When an activity is cancelled or no longer needs to be recorded in the Calendar, you can delete the activity. Deleting an activity sends it to the Deleted Items folder along with deleted messages and contacts, where they remain until you empty the folder. You can retrieve a deleted appointment or event from the Deleted Items folder and drag it back into the Calendar. When you open or delete a recurring activity, Outlook asks whether you want to work with only the selected activity or with all occurrences of that activity.

Modify an Activity

Click the Calendar button on the Navigation pane.

Double-click an activity.

If you double-clicked a recurring activity, click the Open This Occurrence or Open The Series option, and then click OK.

Change activity details.

Click the Save And Close button.

TIMESAVER To change the time of an appointment, drag an appointment from one time slot to another, or drag the appointment's border.

Did You Know?

You can modify an activity description in the Appointment area . Click an activity, and then modify the activity description.

Delete an Activity

Click the Calendar button on the Navigation pane.

Click an activity to select it.

Click the Delete button on the Standard toolbar.

If you are deleting a recurring activity, click the Delete This Occurrence or Delete The Series option, and then click OK.