Creating Contact Information

A contact is a person or company with whom you want to communicate. One contact can have several mailing addresses, various phone and fax numbers , e-mail addresses, and Web sites. You can store all this data in the Contacts folder along with more detailed information, such as job titles, birthdays, and anniversaries. You can enter and edit contact information in the Contacts window. You can enter information into fields. To move the insertion point to the next field, either press the Tab key or click the desired field. The tabs in the Contact window organize contact information into categories. Creating a contact requires that you enter a full name, a company name , or an e-mail address as minimum information for appropriate sorting.

Create a Contact

With the Contacts folder displayed, click the New button on the Outlook toolbar.

Type the contact's first and last name.

Type as much information as you know about the contact in the appropriate boxes.

Click the Details tab, and then type as much information as you know in the appropriate boxes.

Click the Save And Close button.

Did You Know?

You can add a photo of a contact . Add a photo of a contact by clicking the large photo button between the Full Name and E-Mail fields.

You can change some of the field names . If the field names do not suit your data, click the list arrow, and then select the new field name from the list.