Previewing a Document Before Printing


Word's Print Preview feature enables you to see what a document looks like before you send it to the printer. Using Print Preview is a great way of saving paper because you can catch things that you'd like to change before you print. To use Print Preview, click the Print Preview button on the Standard toolbar (see Figure 4.17) or choose File, Print Preview.

Figure 4.17. Click the Print Preview button in the Standard toolbar to switch to Print Preview.

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Word switches to Print Preview. When you're using this view, the title bar contains the word [Preview] , and a Print Preview toolbar appears (see Figure 4.18).

Figure 4.18. Print Preview gives you a good idea of what your document will look like after it's printed.

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To scroll through the document page by page, press the Page Down and Page Up keys. If you want to view several pages at once, click the Multiple Pages toolbar button and drag through the desired number of squares in the grid that drops down (each square represents a page). To go back to viewing one page, click the One Page toolbar button. If you want to print your document directly from Print Preview, click the Print toolbar button.

Another handy feature in Print Preview is Shrink to Fit. To make your document fit on one page (or you if want it to fit onto two pages and it's spilling onto three, and so on), click the Shrink to Fit toolbar button to make it fit on one less page than it currently does. Word accomplishes this by making small adjustments to your document's formatting (reducing the font size, decreasing the amount of white space, and so on).

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You can edit your document while you're viewing it in Print Preview. Click the Magnifier toolbar button to turn it off. An insertion point appears in the document. You can now type and revise your text as usual. You may want to use the Zoom box in the Print Preview toolbar to increase the magnification so that you can see your text more clearly. You can also click the Full Screen toolbar button to switch to Full Screen view. Click the Magnifier button again when you are finished.


When you're finished using Print Preview, click the Close button at the right end of the Print Preview toolbar to return to the view you were using previously.



Sams Teach Yourself Microsoft Office Word 2003 in 24 Hours
Sams Teach Yourself Microsoft Office Word 2003 in 24 Hours
ISBN: 067232556X
EAN: 2147483647
Year: 2003
Pages: 315
Authors: Heidi Steele

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