Merging E-mail Messages

The final type of main document you can create is e-mail messages. As with the directory main documents, the process of merging e-mail messages is quite similar to merging letters , envelopes, and labels. Here are two points to keep in mind:

• If you use Outlook for e-mail, you can select an Outlook contacts folder to use for your data source in step 3 of the wizard (Select Recipients). However, you cannot edit the recipient information from the Mail Merge Recipients dialog box; you must edit it in Outlook. (If you don't use Outlook for e-mail, just make sure your data source includes a field for the recipient's e-mail address.)

• In step 6 of the wizard (Complete the Merge), you will click the Electronic Mail link instead of a link to merge to the printer or a new document. This link displays the Merge to E-mail dialog box. In this dialog box, use the To drop-down list to choose the field from your data source that contains the recipient's e-mail address. Use the Subject Line text box to type the subject of your e-mail message. Use the Mail Format drop-down list to indicate whether you want to send the document as a plain text or HTML e-mail message, or as a Word document attachment to an e-mail message.