Sorting Lists

Many people aren't aware that Word enables you to sort lists in alphabetical order, or by number or date. Remember this feature the next time you have to type a phone list!

To sort a list, follow these steps:

1. Select the entire list.

2. Choose Table, Sort to display the Sort Text dialog box (see Figure 12.19). Yes, it is a bit odd that the Sort command is in the Table menu, but there you have it.

   Figure 12.19. Select all of the paragraphs you want to sort, and then display the Sort Text dialog box.

   

3. By default, Word assumes you want to sort your paragraphs alphabetically , so Text is selected in the Type box. (If you want to sort by numbers or by date, display the Type list and choose Number or Date.)

   

   You can also use the Sort Text dialog box to sort rows in a table. You'll learn how to do this in Hour 15, "Columns and Tables."

   
   

4. Click OK to sort the list.