With the document that you want to print displayed in the Word window, click the Print Preview button on the Standard toolbar.
Word switches to Print Preview mode. Press the Page Up and Page Down keys on your keyboard to bring different parts of the document into view.
To view several pages at the same time, click the Multiple Pages button on the Print Preview toolbar and drag to select the number of pages you want to view.
Word displays the number of pages you selected. Click the One Page button to return to viewing a single page.
INTRODUCTION
Word enables you to see what a printed document will look like before you actually send it to the printer. Using Print Preview is a great way to avoid wasting paper, because you can spot problems in your document before you print.
Click the Magnifier toolbar button if it isn't already selected. (If you are displaying multiple pages, click the page you want to magnify as well.)
The mouse pointer changes to a magnifying glass with a plus sign. Click on the area of the page you want to magnify.
The document is magnified, and the plus sign in the magnifying glass changes to a minus sign. Click again to zoom back out.
To close Print Preview, click the Close button in the Print Preview toolbar.
HINT
Fit Your Document on One Page
If your document is spilling over onto two pages and you'd like to get it to fit on one page, you can click the Shrink to Fit button on the Print Preview toolbar (the third button from the right) to make the text fit on a single page.
