Word presents the Mail Merge Recipients dialog box. Each row is one record, and the fields are arranged in columns across the top of the dialog box.
To sort the records by a particular field, click the gray column label.
The records are now sorted in the order you specified.
INTRODUCTION
After you have entered all the records in a data source (or opened an existing data source), Word gives you an opportunity to sort the list by any of its fields or to remove people from the mail merge.
TIP
Other Features in the Mail Merge Recipients Dialog Box
The Mail Merge Recipients dialog box also contains features that enable you to filter your list in a variety of ways. For example, you can choose to restrict your mail merge to people who live in a particular city or zip code. For more information, search Word's help system for the keywords select records to include in a mail merge .
Clear the check boxes for any people who you do not want included in the merge.
When you are finished, click OK .
In the Mail Merge task pane, click Next : Write your letter and continue to the next task.
TIP
Editing Records
If you see any records that are incorrect, you can click the Edit button in the Mail Merge Recipients dialog box to display a dialog box where you can edit the record. When you have made your changes, click the Close button in the dialog box to return to the Mail Merge Recipients dialog box.
