Enter the information for the first person in your list in the New Address List dialog box, using the Tab key to move from field to field.
When you are ready to add the next entry, click the New Entry button.
Word presents a set of blank fields to enable you to enter another person's information. The number in the View Entry Number text box lists the current record number.
Repeat steps 1 “3 to enter all the addresses in your list. Use the First, Previous, Next , and Last buttons if you need to review entries you've already typed.
INTRODUCTION
In this phase of the mail-merge process, you enter data into your data source. The data for each person is called a record . When you merge the documents later, Word will merge the information from each record into the main document to create your personalized form letters (or envelopes or labels).
To go to a particular record, type the record number in the View Entry Number text box and press Enter . (The total number of records appears in the lower-left corner of the dialog box.)
When you've finished entering all the records, click the Close button.
Word opens the Save Address List dialog box with the My Data Sources folder selected. Type a name for your data source in the File name text box.
Click the Save button, and continue to the next task.
TIP
Saving the Data Source?
The default location for Word data source files is the My Data Sources folder (see step 7). This is a convenient location to save your data sources. However, you can save them in any folder you like.
TIP
Editing Your Data Source
The easiest way to edit your data source is to open it through the main document. First, open the File menu and choose Open to open the main document. Then, click the Open Data Source button on the Mail Merge toolbar (see "Completing the Main Document," later in this part) to display the Select Data Source dialog box. Navigate to your data source, select it, and click the Open button. When you are finished editing your records, click OK .
