Leaving Mail on the Server with POP3

If the user connects to an Internet e-mail server, an advantage of POP3 is that it lets the user leave mail on the server. By doing this, the user can check mail on a home Computer and still download it to an office computer later.

Leaving Mail on the Server: Outlook 2007

With Outlook 2007, you can configure POP3 accounts to leave mail on the server by completing the following steps:

1. Start Outlook 2007. Then, on the Tools menu, click Account Settings.

2. In the Account Settings dialog box, select the POP3 mail account you want to modify, and then click Change.

3. Click More Settings to display the Internet E-mail Settings dialog box.

4. In the Internet E-mail Settings dialog box, select the Advanced tab, as shown in Figure 3-3.

5. Use the options below Delivery to configure how and when mail should be left on the server. To enable this option, select the Leave A Copy Of Messages On The Server check box. The additional options depend on the client configuration. Options you might see include the following:

   • q Remove From Server After N Days Select this option if you're connecting to an Internet service provider (ISP) and want to delete messages from the server after a specified number of days. By deleting ISP mail periodically, you ensure that your mailbox size doesn't exceed your limit.

   • q Remove From Server When Deleted From "Deleted Items" Select this option to delete messages from the server when you delete them from the Deleted Items folder. You'll see this option with Internet-only Outlook 2007 configurations.

6. Click OK when you've finished changing the account settings.

7. Click Next, and then click Finish. Click Close to close the Account Settings dialog box.

Figure 3-3: Use the Advanced tab to configure how and when mail should be left on the server.

Leaving Mail on the Server: Windows Mail

With Windows Mail, you can configure POP3 accounts to leave mail on the server by completing the following steps:

1. Start Windows Mail. Then, on the Tools menu, click Accounts.

2. Select the POP3 mail account you want to modify, and then click Properties.

3. In the Properties dialog box, select the Advanced tab.

4. Use the options below Delivery to configure how and when mail should be left on the server. To enable this option, select Leave A Copy Of Messages On The Server. The additional options depend on the client configuration. Options you might see include the following:

   • q Remove From Server After N Days Select this option if you're connecting to an ISP and want to delete messages from the server after a specified number of days. By deleting ISP mail periodically, you ensure that your mailbox size doesn't exceed your limit.

   • q Remove From Server When Deleted From "Deleted Items" Select this option to delete messages from the server when you delete them from the Deleted Items folder. You'll see this option with Internet-only Outlook 2007 configurations.

5. Click OK, and then click Close.