The Modify Settings and Columns Tool


For this example, we'll use a contacts list and create a new view to meet the needs of a particular site. Figure 11.1 shows a sample contacts list with five people listed in itthree from Company ABC and two from XYZ Corporation. The default All Contacts view shows seven columns of information. If you were to add a new contact to this list, however, you could enter in as many as 17 different fields of information, so only a subset of the information that SharePoint contains about these individuals is actually being displayed.

Figure 11.1. Sample All Contacts view of a contacts list.


In this example, the Site Administrator wants to modify the All Contacts view to display different information. She has decided that the Attachments column won't be used very often, if at all, and therefore will remove that from this view. She has also decided that the Home Phone column won't be used either, but she does want to display the Cellular Phone column.

To make these changes (assuming you have the appropriate rights), follow these steps:

1.

From within the contact list, click Modify settings and columns (circled in Figure 11.1).

2.

The Customize page (referenced as listedit.aspx in the URL) will open. Scroll down to the Views section at the bottom. Click All Contacts.

3.

The Edit View page (referenced as ViewEdit.aspx in the URL) will open. Note that the view name can be edited on this page, and the ASPX filename can also be modified.

4.

Scroll down so that the Columns information is all visible; this is where the changes will be made. Uncheck the Attachments and Home Phone boxes and then check the Mobile Phone box, as shown in Figure 11.2. Change the number next to Mobile Phone to 6. This means that it will display after Business Phone and before E-mail Address.

Figure 11.2. Selecting the columns to view.


5.

Scroll down to the Style section and click the plus sign to expand the section. Choose Shaded for the view style.

6.

Scroll all the way to the bottom of the page and click OK.

7.

From the Customize Contacts page, click Go Back to "Contacts" above General Settings, and the results will look like what's shown in Figure 11.3. Note that the Attachments column (signified by the paperclip icon) and the Home Phone column are no longer visible, and the Mobile Phone column now comes before the E-mail Address column. Note that the shaded view style shades every other line to make the list slightly easier to read.

Figure 11.3. Results of modifying the All Contacts view.


This is an example of the way an existing view can be modified. Next, we will delve a bit deeper into the options for creating a new view.



    Sams Teach Yourself Microsoft SharePoint 2003 in 10 Minutes
    Sams Teach Yourself Microsoft SharePoint 2003 in 10 Minutes
    ISBN: 672327236
    EAN: N/A
    Year: 2004
    Pages: 181

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