Understanding Sites and Workspaces


In addition to the concept of a SharePoint site, Windows SharePoint Services includes the concept of a workspace. A workspace is a subsite designed for managing information concerning meetings, events, and other tasks that are part of the functions of an existing site. For example, you may have a SharePoint site for the IT department, but create a Meeting workspace to manage meetings about a specific IT upgrade project.

Both sites and workspaces take up the same logical space, and both can include separate sets of user accounts, if necessary. For example, a top-level site (for example, http://servername/sites/marketing) may contain a subsite (for example, http://servername/sites/marketing/bobsgroup) and a workspace (for example, http://servername/sites/marketing/clientmeetings). In this respect, the sites and workspaces take the same space in the logical SharePoint hierarchy.

The concept of a workspace is similar to that of a site, with the exception that workspaces in SharePoint look and act slightly different from sites. Figure 23.1 shows a sample Social Event workspace, which can be used to organize a social meeting. On each workspace, as you'll notice, the Quick Launch bar is not displayed and the content is managed through the Modify This Workspace link on the right of the page. In addition, the user navigates the content in the workspace through the use of "pages" that show up as tabs on the site. This format, although different, is efficient in its own way, and SharePoint workspaces can become effective tools for managing "side projects" or activities that fall under the auspices of a standard SharePoint site but require their own functional area.

Figure 23.1. Examining a workspace.




    Sams Teach Yourself Microsoft SharePoint 2003 in 10 Minutes
    Sams Teach Yourself Microsoft SharePoint 2003 in 10 Minutes
    ISBN: 672327236
    EAN: N/A
    Year: 2004
    Pages: 181

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