3 4
Word 2002 includes a number of automatic features that help you control the formatting in your document. AutoFormatting, which enables you to add predesigned formats to paragraphs, headings, and tables, is covered in detail in the next section. Here we'll take a look at the Format Painter, which gives you the means to copy formats from place to place, and a new offering that enables you to copy formats without creating new styles to do it.
If you granted three wishes to experienced Word users, at the top of the list would be improved control over automatic features. Until you understand what's going on behind the scenes with the various tools—including spelling, font choice, leading, and more—you don't often know where to go when Word begins indenting lists you don't want indented, adding numbers you don't want added, or swapping words against your will. Such is the downside of automated functionality.
But the good news is that with Word 2002, you have increased control over auto features. You can turn each of the automatic features on and off and control the items you want Word to change on the fly. This chapter looks at each of these features individually and shows you how you can set them up to work most efficiently for you.
In Chapter 1, you learned about the new task pane, which appears along the right side of your work area, offering options and choices that apply to the procedure you're performing. Now, in Word 2002, you can use the task pane to select and apply formats you've used in other parts of your document (or in other documents). To use the task pane to copy formats, follow these steps:
Figure 6-1. The Styles And Formatting task pane lists all the formats used in the current document, whether they've been saved as styles or not.
Note
You can change the formats that are available in the Styles And Formatting task pane by clicking the Show down arrow in the Styles And Formatting task pane and choosing one of the following options:
Figure 6-2. You can control where Word looks for styles by changing the selection in the Category drop-down list.
For more information about creating, applying, and organizing styles, see Chapter 10, "Using Styles to Increase Your Formatting Power."
The Format Painter is a quick-use tool that enables you to copy and apply a format you've used by clicking a simple toolbar button. The button is found in the center of the Standard toolbar.
To use the Format Painter, follow these steps: