Adding Borders and Shading

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Borders and shading are two of those fun Word features in which the caveat "a little goes a long way" is particularly meaningful. Think carefully about how and why you'll use borders, shading, and colors, and then create the table effect to match your thoughtful vision.


Using Borders: Do's and Don'ts

Applying borders to your documents isn't rocket science, of course. But by following these simple guides, you can make sure your use of borders is a help to your readers rather than a hindrance:

Do

  • Use a border to set a table off from surrounding text.
  • Create a type of border that allows the reader's eye a rest.
  • Use gridlines when your table includes columns of numbers.

Don't

  • Create a heavy, overwhelming border that crowds the text.
  • Mix heavy line weights, dark colors, and multi-line styles for traditional documents.
  • Use designer lines as a grid in the center of your table.

Choosing Borders

Word provides a number of border styles for your table. When you want to add a border to your table, follow these steps:

  1. Click in the table (anywhere in the table will do).
  2. Click the Border Color button on the Tables And Borders toolbar. The Borders And Shading dialog box appears, as Figure 18-14 shows.
  3. Select the Setting type you want to use. Word offers five different choices:
    • None doesn't apply a border to the table.
    • Box draws a boundary around the table.
    • All includes an outer border and an internal grid between table cells and applies a shadow format and current style and width settings to the table.
    • Grid creates a three-dimensional effect with an internal grid.
    • Custom enables you to create a custom border, using the settings you select in the Preview section. You might, for example, elect to have only top and bottom borders for your table and forgo any side boundaries or gridlines.

    figure 18-14. choose from a number of preset border styles in the borders and shading dialog box.

    Figure 18-14. Choose from a number of preset border styles in the Borders And Shading dialog box.

  4. Choose the style for the line used in the border. You can scroll through the Style list to find and select the line style you want.
  5. Click the Color down arrow to locate and select the color you want to use for the border.
  6. Click the Width down arrow, and select your choice of width.
  7. If you want to customize the display of the selected border by adding or removing border edges, click your selections in the Preview section.

Tip


If you want to apply a border to a single cell, display the Borders And Shading dialog box and make your selections. Then click the Apply To down arrow, and select Cell.

Selecting Shading

Right behind the Borders and Page Borders tabs in the Borders And Shading dialog box, you'll find the Shading tab. Shading is often used effectively in tables to perform different functions. For example, shading can be used for these purposes:

  • Help the reader see a distinction between data types (for example, the column showing last year's revenue might be light gray, while this year's is white).
  • Call attention to important data items.
  • Enhance design. Table headings and column labels are often placed in shaded bars.

When you want to add shading to your table, you can use either the Borders And Shading dialog box or the Shading Color button on the Tables And Borders toolbar. Here are the steps for using the toolbar:

  1. Click in the table you want to shade.

    Note


    If you want to apply shading to a selected portion of a table, select those cells (or rows or columns) before opening the Borders And Shading dialog box.

  2. Click Tables And Borders on the Standard toolbar to display the Tables And Borders toolbar.
  3. Click the Border Color button on the Tables And Borders toolbar.
  4. In the Fill section on the Shading tab, click the Fill color you want to apply to the table. The Preview section shows your change.
  5. Click the Style down arrow and select a list of percentage shades. These settings control the density (darkness) of the color you chose in step 4.
  6. Click OK to return to the table. Your choices are reflected in the updated table.

Note


If you want to see additional color choices, or enter your own custom color (with RGB percentages), click the More Colors button. This option comes in handy when you need to match a specific hue for professional documents.

You can later change the table color quickly by clicking the Shading Color button on the Tables And Borders toolbar. This displays the Borders And Shading dialog box, and you can make your changes as needed.



Microsoft Word Version 2002 Inside Out
Microsoft Word Version 2002 Inside Out (Inside Out (Microsoft))
ISBN: 0735612781
EAN: 2147483647
Year: 2005
Pages: 337

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