Using Built-In Word Commands

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Before you start to create your own macros, you should familiarize yourself with Word's built-in commands. As you might imagine, Word provides a number of built-in commands (over 1000), and many of them are already associated with toolbar buttons, menu commands, and keyboard shortcuts. For example, the FileClose command is attached to the File menu's Close command. You can view, run, and associate Word commands with toolbar buttons, menus, and keyboard shortcuts in the same ways you perform these actions with macros you create.

Viewing Existing Word Commands

You use some of the built-in Word commands regularly without realizing it (such as when you click the Print button on the Standard toolbar), but others aren't assigned to toolbar buttons or menu commands by default.

To view a list of Word's built-in commands, follow these steps:

  1. Choose Tools, Macro, Macros, or press Alt+F8. The Macros dialog box appears.

  2. Click the Macros In arrow, and select Word Commands in the list. The list of built-in Word commands appears, as shown in Figure 32-1.

    click to expand
    Figure 32-1: Using the Macros dialog box, you can display and run Word's built-in commands.

  3. Scroll through the list of Word commands. When you select a Word command's name, the Description box shows a brief description of the command's action. To perform the described action, click the Run button. If you'd rather not perform any actions at this point, click Cancel to close the Macros dialog box.

To see a complete list of built-in Word commands along with short descriptions in table format, refer to this book's companion CD. If you see any commands you think you might be able to use, you can create toolbar buttons, menu commands, or keyboard shortcuts based on the Word commands, as described in the next section. The new Word commands available in Word 2003 are shown in Table 32-1 (as well as incorporated into the complete table on the companion CD).

Table 32-1:  New Feature  New Built-In Word Commands

Word command

Description

CloseReadingMode

Toggles Reading mode

CopyInkAsText

Copies the ink selection and puts its text equivalent on the Clipboard

DeleteAllInkAnnotations

Deletes all ink annotations

DisplaySharedWorkspacePane

Displays the Document Status pane

DocumentActionsPane

Displays the Smart Document pane

DoNotDistribute

Displays the Permission toggle button on toolbar

EditFindReadingMode

Finds the specified text or the specified formatting (opens the Find And Replace dialog box)

EmailAttachmentOptions

Toggles the display of the Attachment Options task pane

EmailChooseAccount

Activates the e-mail account chooser

FaxService

Sends a document to fax via the Internet

FilePermission

Restricts permission for a document

FileVersionsServer

Manages the server versions of a document

FormattingRestrictions

Applies the style lockdown settings

GettingStartedPane

Displays the Getting Started task pane

HelpCheckForUpdates

Opens the Internet browser and displays the Microsoft product updates page

HelpContactUs

Opens the Internet browser and displays the Microsoft Contact Us page

InsertInkAnnotations

Inserts ink annotations

InsertInkComment

Inserts an ink comment

InsertInkSplitMenu

Shows or hides ink annotations and Ink Annotations toolbar

InsertSoundComment

Inserts a sound object into a document

NeverUseBalloons

Specifies to never use balloons

NoInsertionDeletionBalloons

Specifies to not include insertion and/or deletion balloons

ReadingMode

Toggles reading mode

ReadingModeGrowFont

Increases the font size in reading mode

ReadingModeInkOff

Unlocks a document for ink

ReadingModeLayout

Toggles reading mode

ReadingModeLookup

Opens reading mode lookup tools

ReadingModeMini

Toggles reading mode

ReadingModePageView

Uses actual layout in reading mode

ReadingModeShrinkFont

Decreases the font size in reading mode

Research

Initiates the Research task pane

ResearchLookup

Looks up a word in the research tool

ResetSideBySide

Resets the window position for side by side

ShowInkAnnotations

Shows or hides ink annotations

ShowSmPane

Displays the Document Updates task pane

SqmDialog

Opens the Service Options dialog box

SyncScrollSideBySide

Initiates synchronous scrolling of two windows side by side

ToggleReadingMode2Pages

Shows or hides two pages view in reading mode

ToggleReadingModeHelp

Provides help for ink annotations in reading mode

ToggleReadingModeInk

Enables ink annotations in reading mode

ToggleThumbnail

Shows or hides thumbnail view

ToggleXMLTagView

Toggles XML Tag view on or off

ToolsProtect

Sets protection for the active document or selection

ToolsThesaurusRR

Displays synonyms for the selected word in the Research task pane

UseBalloons

Specifies to always use balloons

ViewDocumentMapReadingMode

Toggles the state of the Heading Explorer

ViewXMLStructure

Shows the XML Structure task pane

WindowArrangeSideBySide

Arranges two windows side by side

XMLDocument

Applies XML transforms to a document

XMLOptions

Changes XML settings for a document

Assigning Shortcuts to Word Commands

After you're familiar with the built-in Word commands, you'll probably find that you would like quicker access to them. The process of displaying and running commands from the Macros dialog box isn't the most streamlined approach. To make selected Word commands more accessible, you can assign them to toolbar buttons, menu commands, or keyboard shortcuts, as follows:

  1. Choose Tools, Customize. The Customize dialog box appears.

  2. Click the Commands tab, and then select All Commands in the Categories list. The complete list of available Word commands that you can use for customization is displayed in the Commands list, as shown in Figure 32-2. As you scroll through this list, notice that a number of the Word commands have a custom toolbar button already associated with them, appearing in the shaded column to the left of the command names.

    click to expand
    Figure 32-2: The Commands tab shows all available commands when you click All Commands in the Categories list.

    Tip 

    If you want to remove a toolbar button or menu command-regardless of when it was added-you can drag the toolbar button or menu command off its toolbar or menu while the Customize dialog box is open.

  3. To add a command to a toolbar or menu, select the command in the Commands list, and drag the command to the toolbar or menu. To create a keyboard shortcut, click Keyboard and configure the options in the Customize Keyboard dialog box. (For more information about creating toolbar buttons, menu commands, and keyboard shortcuts, see "Assigning a Macro to a Toolbar, a Menu, or a Keyboard Shortcut".)

  4. When you are finished with customizing your Word window, click Close in the Customize dialog box.

After you display a Word command as a menu command or toolbar button, you can right-click your newly created element to configure its display parameters, as described in "Assigning a Macro to a Toolbar or Menu,". Likewise, if you click Keyboard in the Customize dialog box to create a keyboard shortcut, you can configure your custom keyboard shortcut by completing the Customize Keyboard dialog box, as discussed in "Assigning a Macro to a Toolbar, a Menu, or a Keyboard Shortcut,".



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Microsoft Office Word 2003 Inside Out
Microsoft Office Word 2003 Inside Out (Bpg-Inside Out)
ISBN: 0735615152
EAN: 2147483647
Year: 2005
Pages: 373

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