Working with My Network Places

 < Day Day Up > 



In the true spirit of Web and desktop integration, you can use Word to create, copy, save, and manage folders and files that reside on a network, the Web, FTP servers, or in a shared workspace. After you create shortcuts to online folders (and if you have the proper permissions), you can work with online files and folders as though they were on your local computer. Of course, taking advantage of working with networks and the Web implies that you are connected to a network or have a connection to the Internet. The first order of business when you're working with online documents involves configuring your system so that you can access network places and File Transfer Protocol (FTP) sites.

Creating a Network Place

Although you can access documents and folders in existing Network Places from within Word, you need to set up links to new network places by using the Add Network Place Wizard.

To create a network place in Windows 2000 or later, follow these steps:

  1. Click Start, My Network Places.

  2. In the My Network Places task pane, click Add A Network Place.

  3. Work through the Add Network Place Wizard pages to create a link to the network place.

After you add a network place, you can access documents and folders on the network place from within Word.

Linking to FTP Sites

In the same way that you access other network places, you can add FTP sites to your list of Internet sites if you have access to a network or the Internet. You can also add FTP sites to your list of network places while you're working in Word. To create shortcuts to FTP sites, follow these steps:

  1. Click Open on the Standard toolbar to display the Open dialog box.

  2. Click the Look In arrow, and then choose Add/Modify FTP Locations. The Add/Modify FTP Locations dialog box appears.

  3. In the Name Of FTP Site box, enter the name or IP address of the FTP site (for example, ftp.microsoft.com, or 207.46.133.140).

  4. Specify whether you need to log on anonymously or will need to provide a user name by clicking either Anonymous or User. If you must supply a user name, type the user name in the User box, and type a password (if necessary) in the Password box. A sample completed Add/Modify FTP Locations dialog box is shown in Figure 24-5.

    click to expand
    Figure 24-5: Adding FTP locations to your list of available network locations can streamline FTP procedures, such as transferring large files and uploading Web pages to servers.

  5. When you finish configuring the Add/Modify FTP Locations dialog box, click Add to add the new FTP location, and then click OK to close the dialog box.

After you create an FTP link, you can double-click the link in the Open dialog box to access the contents of the FTP site. To modify or delete the link to an FTP site, right-click the link, and then choose Remove or Modify from the shortcut menu.

Accessing Resources Stored in Network Locations

You access network locations in the same way you access local files and folders—you simply navigate to the online file and folder locations in the Open dialog box, and then create a local shortcut to the document, if desired. To open an online folder or file using the Open dialog box, follow these steps:

  1. Choose File, Open (or click Open on the Standard toolbar or press Ctrl+O).

  2. Click the Look In arrow, choose My Network Places or FTP Locations (or click My Network Places on the Places bar), and then double-click the location you want to access.

When you access network locations, Word identifies each type of network connection with an icon. Table 24-1 summarizes the common icons you'll see associated with network locations.

Table 24-1: Network Location Icons

Icon

Description

FTP server

Shared folder on a network

Folder on a Web site

Saving Documents to a Network Location

In addition to opening files from network locations, you'll probably want to save files to online locations. The process of saving files to online locations is similar to saving files locally. To save a newly created file to an online location, follow these steps:

  1. Choose File, Save As.

  2. In the Save As dialog box, click My Network Places.

  3. Double-click the shortcut to the network location where you want to save the document, and then double-click any subfolders you want to access as well.

  4. In the File Name box, type a name for the file (or retain the current name), and then click Save.

    Note 

    If you open a document from a network location, you can save your changes to the online document by clicking Save on the Standard toolbar or by pressing Ctrl+S. To save the document locally, you must first use the Save As command to save the document to a location on your computer.

Whenever you work with online files, you need to consider how other people will be (or are) interacting with files. For example, if you're updating Web pages, make sure that no other people are working on the pages when you replace existing files. Otherwise, you might overwrite each other's changes, which can be an extremely annoying experience. The next section of the chapter provides more information about sharing files and folders on networks.



 < Day Day Up > 



Microsoft Office Word 2003 Inside Out
Microsoft Office Word 2003 Inside Out (Bpg-Inside Out)
ISBN: 0735615152
EAN: 2147483647
Year: 2005
Pages: 373

flylib.com © 2008-2017.
If you may any questions please contact us: flylib@qtcs.net