Preparing Master Documents and Subdocuments

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You can see the benefits of working with master and subdocuments-especially if you're managing a large project. Like anything else that requires the cooperation of a number of people, it's best to start with a plan. Take some time to consider all the different aspects of your document and plan the types of assignments you want to make before you get started. Be sure to create a table or listing of various assignments that will enable you to track the different parts of your document.

Tip 

Create an assignment list  You might want to use Word's Table of Contents (TOC) feature to automatically generate a table of contents that you can use as an assignment list. If you have a large project with many different pieces (and as many team members), you'll need to track the list so that you know who has which piece. For more about using Word's TOC feature, see Chapter 21, "Generating First-Class Tables of Contents and Related Elements."

File Organization for Master and Subdocuments

In addition to the organization of the various pieces and people, you'll need to think about a physical location for the files as they come and go. All files for master and subdocuments must be stored in the same folder-otherwise, Word won't know where to look to integrate the various pieces.

Choose a folder in which you'll store both the master and subdocument files. If you're working on a network, make sure that this is a place on a shared drive to which all team members have access. If you'll be using existing documents to build the master document, be sure to move those documents to the newly created directory before you begin creating the master document.



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Microsoft Office Word 2003 Inside Out
Microsoft Office Word 2003 Inside Out (Bpg-Inside Out)
ISBN: 0735615152
EAN: 2147483647
Year: 2005
Pages: 373

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