Sharing a Spreadsheet for Viewing


We'll start with the process of sharing a spreadsheet for viewing only. This lets other users view your spreadsheet but doesn't give them access to add or edit data. (It's a read-only process.)

To share a spreadsheet for viewing, follow these steps:

1.

From a saved spreadsheet, click the Show Sharing Options link; this opens the sharing pane, shown in Figure 41.

Figure 41. Getting ready to share a spreadsheet.


2.

In the Invite People to View box, enter the email addresses of the people you want to share the spreadsheet. (Separate multiple addresses with commas.)

3.

Click the Invite People button.

4.

This opens an Invitation window, like the one shown in Figure 42. Enter a personal message if you like, and then click the Send Invitation button.

Figure 42. Inviting another user to share a spreadsheet.


Your recipients now receive an invitation via email. The invitation contains a link to the spreadsheet; clicking this link opens the spreadsheet in a new browser window.

Anyone viewing your spreadsheet can not only navigate around the entire file (including multiple sheets within the spreadsheet file), but also save that file to their personal Google Spreadsheets online storage area or as an XLS-format file to their own PC. While viewing, other users will see the current work in progress; as soon as you press Enter when editing a cell, the edited contents will appear on the other users' screens. (They can't see the in-progress contents of the cell while you're editing the cell, however.)

Note

Anyone you invite to view a spreadsheet can, in turn, invite other users to also view the spreadsheet.





Using Google Spreadsheets
Using Google Spreadsheets
ISBN: B000P28WL2
EAN: N/A
Year: 2007
Pages: 78

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