Chapter 8: Working from Multiple Locations

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Overview

In today’s workplace, communication, efficiency, and mobility are crucial. Microsoft Office Outlook can help you with each of these. If you have an Internet connection, and your organization provides remote connection capabilities or is running Outlook Web Access, you can access Outlook from home or when you’re traveling. If you will be traveling without an Internet connection, you can create offline copies of any or all of your Outlook folders so you can access your e-mail even when you can’t stay connected to your mail server. You can manage and synchronize your offline folders yourself, or let Outlook handle them and your connection status for you.

See Also 

Do you need only a quick refresher on the topics in this chapter? See the Quick Reference entries on pages xlvi–xlviii.

Important 

 CD-ROM   Before you can use the practice files in this chapter, you need to install them from the book’s companion CD to their default location. See “Using the Book’s CD-ROM” on page xiii for more information.

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Remote Connection Methods

Outlook helps you stay connected while you are away from the office. For example, you might need to stay in touch with staff at the office while visiting out-of-state clients, or you might need to access your e-mail while working from home.

There are several ways to remotely connect to e-mail servers through Outlook. The method that works for you depends on your organization’s software setup and the type of connec tion available to you at your remote location. Available remote connection methods include:

  • Dial-up. You can connect to the Internet through a phone line, and then connect over the Internet to your Outlook server. When using dial-up networking, you can connect to your e-mail server and download message header information (sender name, subject, date received, size, and so on) before downloading the messages themselves. Then you can choose to download only the messages you need, shortening download time. For example, you might choose to download only High Priority messages or opt not to download a message with a large attachment.

  • Broadband. You connect to the Internet through a high-speed connection such as DSL or cable modem, and then connect over the Internet to your Outlook server.

  • Virtual Private Network (VPN). You establish a secure connection to your organiza tion’s network, over the Internet. Once connected to your network, you have access to all the network resources and connect directly to Outlook. Your organization might require that you use special hardware, such as a smart card, to prove your identity in order to maintain network security standards.

  •  New in Office 2003—RPC over HTTP   Exchange Server access through the Internet (RPC over HTTP). If your organization is running Microsoft Exchange Server 2003, and your Exchange administrator has enabled this feature, you can remotely access your Outlook account over the Internet without going through a special connection or using special connection hardware.

    To connect Outlook to your Exchange server using RPC over HTTP:

  1. On the Tools menu, click E-mail accounts.

  2. In the E-mail accounts dialog box, select the View or change existing e-mail accounts, option and then click Next.

  3. Select the Microsoft Exchange Server e-mail account, and then click Change.

  4. Click More Settings, and then click the Connection tab.

  5. Under Exchange over the Internet, select Connect to my Exchange mailbox using HTTP.

  6. To specify a proxy server, click Exchange proxy settings.

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Microsoft Office Outlook 2003 Step by Step 2003
Microsoft Office Outlook 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615217
EAN: 2147483647
Year: 2004
Pages: 116

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