Using the Book s CD-ROM

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Using the Book’s CD-ROM

The CD-ROM included with this book contains all the practice files you’ll use as you work through the exercises in this book. By using practice files, you won’t waste time creating sample content with which to experiment—instead, you can jump right in and concentrate on learning how to use Microsoft Office Outlook 2003.

What’s on the CD-ROM?

In addition to the practice files, the CD-ROM contains some exciting resources that will really enhance your ability to get the most out of using this book and Outlook 2003, including the following:

• Microsoft Office Outlook 2003 Step by Step in e-book format.

• Insider’s Guide to Microsoft Office OneNote 2003 in e-book format.

• Microsoft Office System Quick Reference in e-book format.

• Introducing the Tablet PC in e-book format.

• Microsoft Computer Dictionary, Fifth Edition in e-book format.

• 25 business-oriented templates for use with programs in The Microsoft Office System.

• 100 pieces of clip art.

  Important 

  The CD-ROM for this book does not contain the Outlook 2003 software. You should purchase and install that program before using this book.

Minimum System Requirements

To use this book, you will need:

• Computer/Processor

Computer with a Pentium 133-megahertz (MHz) or higher processor

• Memory

64 MB of RAM (128 MB recommended) plus an additional 8 MB of RAM for each program in The Microsoft Office System (such as Outlook) running simultaneously

• Hard Disk

  • 245 MB of available hard disk space with 115 MB on the hard disk where the operating system is installed

  • An additional 20 MB of hard disk space is required for installing the practice files

Hard disk requirements will vary depending on configuration; custom installation choices may require more or less hard disk space

• Operating System

Microsoft Windows 2000 with Service Pack 3 (SP3) or Microsoft Windows XP or later

• Drive

CD-ROM drive

• Display

Super VGA (800 × 600) or higher-resolution monitor with 256 colors

• Peripherals

Microsoft Mouse, Microsoft IntelliMouse, or compatible pointing device

• Software

Microsoft Office Outlook 2003, Microsoft Office Word 2003, and Microsoft Internet Explorer 5 or later

Installing the Practice Files

You need to install the practice files on your hard disk before you can open them in Outlook for use in the chapters’ exercises. Follow these steps to copy the CD’s files to your computer:

1. Insert the CD-ROM into the CD-ROM drive of your computer.

   The Step by Step Companion CD End User License Agreement appears. Follow the on-screen directions. It is necessary to accept the terms of the license agreement in order to use the practice files. After you accept the license agreement, a menu screen appears.

   Important 

   If the menu screen does not appear, start Windows Explorer. In the left pane, locate the icon for your CD-ROM drive and click this icon. In the right pane, double-click the StartCD executable file.

2. Click Install Practice Files.

3. Click Next on the first screen, and then click Yes to accept the license agreement on the next screen.

4. If you want to install the practice files to a location other than the default folder (My Documents\Microsoft Press\Microsoft Outlook 2003 SBS), click the Browse button, select the new drive and path, and then click OK.

5. Click Next on the Choose Destination Location screen, click Next on the Select Features screen, and then click Next on the Start Copying Files screen to install the selected practice files.

6. After the practice files have been installed, click Finish.

   Within the installation folder are subfolders for each chapter in the book.

7. Close the Step by Step Companion CD window, remove the CD-ROM from the CD-ROM drive, and return it to the envelope at the back of the book.

Opening the Practice Data Files in Outlook

Chapters 1 through 7 each have an accompanying Outlook data file containing the practice files pertinent to that chapter. You need to open the chapter’s data file in Outlook before you can use the practice files. Follow these steps prior to beginning each chapter:

1. Start Outlook.

2. On the File menu, point to Open, and then click Outlook Data File.

   The Open Outlook Data File dialog box appears.

3. On the Places bar, click My Documents.

4. In the folder list, double-click Microsoft Press, Outlook 2003 SBS, and then the appropriate chapter folder and subfolder (if applicable).

   Tip 

   See “Using the Practice Files,” below, for the list of chapter folders, subfolders, and practice files.

5. Click the Outlook data file, and then click OK.

   The data file opens in Outlook and is visible at the bottom of the Navigation Pane.

Using the Practice Files

Each exercise is preceded by a paragraph or paragraphs that list the files needed for that exercise and explains any file preparation you need to take care of before you start working through the exercise.

The following table lists each chapter’s practice files.

Chapter	Folder	Subfolder	Files
Chapter 1: Working with Outlook	Working	Attach	SBSWorking Attachment
Chapter 2: Managing E-Mail Messages	Managing		SBSManaging
Chapter 3: Finding and Organizing E-Mail Messages	Organizing		SBSOrganizing
Chapter 4: Managing Your Calendar	Calendar		SBSCalendar
Chapter 5: Scheduling and Managing Meetings	Meetings		SBSMeetings
Chapter 6: Creating and Organizing a List of Contacts	Contacts		SBSContacts
Chapter 7: Keeping Track of Information	Tasks		SBSTracking
Chapter 8: Working from Multiple Locations	No practice files
Chapter 9: Customizing and Configuring Outlook	No practice files

Uninstalling the Practice Files

After you finish working through this book, you should uninstall the practice files to free up hard disk space.

1. On the Windows taskbar, click the Start button, and then click Control Panel.

2. In Control Panel, click Add or Remove Programs.

3. In the list of installed programs, click Microsoft Office Outlook 2003 Step By Step, and then click the Remove or Change/Remove button.

4. In the Unistall dialog box, click OK.

5. After the files are uninstalled, click Finish, and then close the Add or Remove Programs window and Control Panel.

   Important 

   If you need additional help installing or uninstalling the practice files, please see “Getting Help” earlier in this book. Microsoft Product Support Services does not provide support for this book or its CD-ROM.

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