| Page 238 | To create a desktop shortcut to a specific Outlook pane -
Right-click the Outlook program file (usually in C:\Program Files\Microsoft Office\Office2003), and click Create Shortcut. -
Right-click the shortcut, and click Properties on the shortcut menu. -
In the Target box, type a space after the end of the path, type /select outlook:, type another space, and then type the name of a pane to which the shortcut will be directed. |
| Page 238 | To customize Outlook Today -
On the Advanced toolbar, click the Outlook Today icon. -
Click Customize Outlook Today. |
| Page 238 | To add a shortcut to the Shortcut pane -
In the Navigation Pane, click the Shortcuts icon. -
Click Add New Shortcut. -
Click the folder for which you want to create a shortcut. |
| Page 242 | To display or hide a toolbar |
| Page 242 | To set menu and toolbar options -
On the Tools menu, click Customize. -
On the Options tab, select the check boxes of the options you want, and then click Close. |
| Page 242 | To add a command to a toolbar or menu -
On the Tools menu, click Customize. -
Click the Commands tab. -
In the Categories list, click the command's category. -
In the Commands list, click the command, and drag it to the toolbar or menu. |
| Page 242 | To remove a custom command from a toolbar or menu -
On the Tools menu, click Customize. -
Drag the command off of the toolbar or menu. |
| Page 246 | To create a Personal Folder -
On the File menu, point to New, and then click Outlook Data File. -
Select Office Outlook Personal Folders File, and click OK. -
Type a file name, and click OK. -
Type a name for the folder, and click OK. |
| Page 249 | To create a Personal Address Book -
On the Tools menu, click E-mail Accounts. -
Select the Add a new directory or address book option, and click Next. -
Select the Additional Address Books option, and click Next. -
In the Additional Address Book Types list, click Personal Address Book, and then click Next. -
Type the address or browse to the location where you want to add the new address book, and click the Open button. |
| Page 249 | To create a personal distribution list -
On the Tools menu, click Address Book. -
Click the down arrow to the right of the Show Names from the box, and click -
Personal Address Book. -
On the toolbar, click the New Entry button. -
In the Put this entry area, click the down arrow to the right of the In the box, -
and then click Personal Address Book. -
In the Select the entry type list, click Personal Distribution List, and then click OK. -
Type a name for the new distribution list, and click the Add/Remove Members button. -
In the Show Names from the list, click Personal Address Book. -
Hold down the Ctrl key, click the names of the contacts you want to add to the list, and then click the Members button. |
| Page 254 | To encrypt a message -
On the message form's toolbar, click the Options button. -
In the Security area, click the Security Settings button. -
Select the Encrypt message contents and attachments check box. |
| Page 254 | To digitally sign a message -
On the message form's toolbar, click the Options button. -
In the Security area, click the Security Settings button. -
Select the Add digital signature to this message check box. |
| Page 254 | To send an e-mail with restricted permissions |
| Page 256 | To change the way Outlook handles external content -
On the Tools menu, click Options. -
In the Options dialog box, on the Security tab, click Change Automatic Download Settings. -
In the Automatic Picture Download Settings dialog box, select the check boxes for the options you want. -
Click OK in each of the open dialog boxes to save your settings. |
| Page 256 | To view the blocked content in an individual e-mail message: -
In the message, click the InfoBar. -
On the shortcut menu, click Show Blocked Content. |
| Page 257 | To set advanced e-mail options -
On the Tools menu, click Options. -
Click the E-mail Options button. -
Click the Advanced E-mail Options button. -
Set the options you want, and then click OK in the open dialog boxes. |
| Page 261 | To turn off desktop alerts -
On the Tools menu, click Options. -
On the Preferences tab, click the E-Mail Options button. -
Click the Advanced E-mail Options button. -
Clear the Display a New Mail Desktop Alert check box. -
Click OK in the open dialog boxes. |
| Page 261 | To customize desktop alert settings -
On the Tools menu, click Options. -
On the Preferences tab, click the E-Mail Options button. -
Click the Advanced E-mail Options button. -
Click the Desktop Alert Settings button. -
Change the settings as you want. -
Click OK in the open dialog boxes. |
| Page 261 | To flag, delete, or mark a message as read by using a desktop alert -
In the desktop alert, click the Options button. -
Click Flag Item, Delete Item, or Mark as Read. |
| Page 264 | To manage Windows SharePoint Services alerts -
On the Tools menu, click Rules and Alerts. -
Click the Manage Alerts tab. |
