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Microsoft Office enables users to access Web services as they work and to share information with other users by storing information on the Web. Several features in Office provide ways to store information to an Internet or intranet location, whether that information consists of Office documents, Microsoft Office Internet Free/Busy Service information, or published HTML documents. Users can even back up their Office settings to a World Wide Web location and retrieve those settings from wherever the users happen to be. As an Office administrator, you can determine the extent to which your users can take advantage of Web access or other Web-related features.
While the Web access and connectivity features built into Microsoft Office 2003 offer a wealth of services, some organizations may need to limit the access of Office applications to the Web. An organization’s policies may restrict Web access for certain workgroups, for example, or confidential projects may drive a strict security policy.
At the highest level, Web access can be managed through the proxy servers that control the Web gateway to your organization. Within Office 2003, however, you can also help to control the Web access capabilities of individual applications or features.
The following list provides a survey of many of the features you can configure to enable or take advantage of Web access in Office 2003 applications. The settings are listed as they appear in the Custom Installation Wizard and Custom Maintenance Wizard. Although the list does not represent a comprehensive view of Web connectivity or security, it does offer a guide to the range of control you can enforce in your installations.
The largest collection of Web access settings is coordinated through the Microsoft Office 2003 (user) node of the Change Office User Settings page of the Custom Installation Wizard or the Custom Maintenance Wizard. Individual applications may also provide settings that can affect Web interaction with the product.
No explicit Web access control is offered through this node.
Tools | Options
Web Options
General
Save any additional data necessary to maintain formulas
Load pictures from Web pages not created in Excel
Tools | Macro
Security
Trust access to Visual Basic Project
Tools | Autocorrect Options
Internet and network paths as hyperlinks
No explicit Web access control is offered through this node.
Tools | Options
Preferences
Calendar Options
Free/Busy Options
Disable the Microsoft Office Internet Free/Busy Service
Options
Internet Free/Busy Options
Mail Format
Internet Formatting
HTML Options
Security
HTML Mail External Content Settings
Block download of content from unsafe zones
Block all external content
Block Trusted Zones
Block Internet
Block Intranet
Tools | Macro
Security
Outlook: Trust all installed add-ins and templates
Tools | E-Mail Accounts
Exchange over the Internet
Enable Exchange Over Internet User Interface
Outlook Today Settings
URL for custom Outlook Today
The Security node also provides a number of settings related to cryptography and other security options. For detailed information about configuring Microsoft Office Outlook 2003 security, see Chapter 12, “Customizing Outlook 2003 to Help Prevent Viruses.”
Slide Show | Online Broadcast | Set Up and Schedule
Broadcast Settings
Other Broadcast Settings
Settings related to Web access for chat services, media downloads, and event URL listing
Server Options
Other NetShow Settings
Settings related to admin URL’s and the location of audio/video ASD files
Tools | Options
General
E-mail Options
Filter HTML before sending
Save smart tags in e-mail
Spelling & Grammar
Ignore Internet and file addresses
Security Settings
While no explicit Web access control is offered through this node, the section does provide a collected view of security settings available through the individual application settings. Examples include macro security level, trust access to Microsoft Visual Basic development system projects, and trust relationships with installed add-ins and templates.
Help | Check for Updates
Check for Updates
Tools | AutoCorrect Options (Excel, PowerPoint, and Access)
Smart Tags
More Smart Tags URL
Check for new actions URL
Recognize smart tags in Word
Recognize smart tags in Excel
Tools | Options | General | Web Options
Files
Check if Office is the default editor for Web pages created in Office
Browsers
Rely on VML for displaying graphics in browsers
Allow PNG as an output format
Target Monitor
Encoding
Default or specific encoding
Tools | Options | General | Service Options
Completely disable Template Taskpane
Online Content
Online content options
Never show online content or entry points
Use only offline content whenever available
Use online content whenever available
Help
Microsoft Office Online
Help | Privacy Settings
Enable Customer Experience Improvement Program
Security Settings
Specify Trusted Alert Sources
Check to enable all sites as safe subscription sources
Check to enable all intranet sites as safe subscription sources
Check for trusted zone sites to be safe for subscription sources
Collaboration Settings
Default message text for a review request
Contains settings for enabling Web discussions
Default message text for a reply
Contains settings for enabling Web discussions
Web Archives
Allow Web Archives to be saved in HTML encoding
Web Archive encoding
Save new Web pages as Web archives
Default format for “Publish”
PowerPoint: Web page format compatibility
Smart Documents (Word, Excel)
Disable Smart Document’s use of manifests
Completely disable the Smart Documents feature in Word and Excel
Services
Disable Fax over Internet feature
Instant Messaging Integration
A collection of settings related to the configuration of and user information contained in instant messages
Manage Restricted Permissions
Disable Information Rights Management User Interface
Additional permissions request URL
Make documents with restricted documents viewable in trusted browsers
Always require users to connect to verify permission
Disable Microsoft Passport service for content with restricted permission
Miscellaneous
Prevent access to Web-based file storage
Disable hyperlinks to web templates in File | New and task panes
Do not upload media files
Do not display paths in alerts
Web Folders: Managing pairs of Web pages and folders
Disable Web view in the Office file dialogs
Block updates from the Office Update Site from applying
No explicit Web access control is offered through this node.
Security
Disable opening of solutions from the Internet security zone
Disable installed solutions full access to machine
Miscellaneous
Disable Tools | Tools on the Web
Prevent web pages displayed in Publisher from accessing the Office object model
No explicit Web access control is offered through this node
You can control the installation of some Web-related services through the following settings on the Set Feature Installation States page of the Custom Installation Wizard or Custom Maintenance Wizard.
Office 2003 Web Components
Microsoft Office Download Control
Office SOAP Toolkit
Smart Tag .NET Programmability Support
HTML Source Editing
Microsoft Windows SharePoint™ Services Support
Save My Settings Wizard
Smart Tag Plugins
Hosted Web