Chapter 22: Accessing Information on the Web


Download CD Content

Microsoft Office enables users to access Web services as they work and to share information with other users by storing information on the Web. Several features in Office provide ways to store information to an Internet or intranet location, whether that information consists of Office documents, Microsoft Office Internet Free/Busy Service information, or published HTML documents. Users can even back up their Office settings to a World Wide Web location and retrieve those settings from wherever the users happen to be. As an Office administrator, you can determine the extent to which your users can take advantage of Web access or other Web-related features.

Managing Web Access from Office Applications

While the Web access and connectivity features built into Microsoft Office 2003 offer a wealth of services, some organizations may need to limit the access of Office applications to the Web. An organization’s policies may restrict Web access for certain workgroups, for example, or confidential projects may drive a strict security policy.

At the highest level, Web access can be managed through the proxy servers that control the Web gateway to your organization. Within Office 2003, however, you can also help to control the Web access capabilities of individual applications or features.

The following list provides a survey of many of the features you can configure to enable or take advantage of Web access in Office 2003 applications. The settings are listed as they appear in the Custom Installation Wizard and Custom Maintenance Wizard. Although the list does not represent a comprehensive view of Web connectivity or security, it does offer a guide to the range of control you can enforce in your installations.

Settings on the Change Office User Settings page

The largest collection of Web access settings is coordinated through the Microsoft Office 2003 (user) node of the Change Office User Settings page of the Custom Installation Wizard or the Custom Maintenance Wizard. Individual applications may also provide settings that can affect Web interaction with the product.

Microsoft Office Access 2003

No explicit Web access control is offered through this node.

Microsoft Office Excel 2003

  • Tools | Options

    Web Options

    General

    Save any additional data necessary to maintain formulas

    Load pictures from Web pages not created in Excel

  • Tools | Macro

    Security

    Trust access to Visual Basic Project

  • Tools | Autocorrect Options

    Internet and network paths as hyperlinks

Microsoft Office FrontPage 2003

No explicit Web access control is offered through this node.

Microsoft Office Outlook 2003

  • Tools | Options

    Preferences

    Calendar Options

    Free/Busy Options

    Disable the Microsoft Office Internet Free/Busy Service

    Options

    Internet Free/Busy Options

    Mail Format

    Internet Formatting

    HTML Options

    Security

    HTML Mail External Content Settings

    Block download of content from unsafe zones

    Block all external content

    Block Trusted Zones

    Block Internet

    Block Intranet

  • Tools | Macro

    Security

    Outlook: Trust all installed add-ins and templates

  • Tools | E-Mail Accounts

    Exchange over the Internet

    Enable Exchange Over Internet User Interface

  • Outlook Today Settings

    URL for custom Outlook Today

The Security node also provides a number of settings related to cryptography and other security options. For detailed information about configuring Microsoft Office Outlook 2003 security, see Chapter 12, “Customizing Outlook 2003 to Help Prevent Viruses.”

Microsoft Office PowerPoint 2003

  • Slide Show | Online Broadcast | Set Up and Schedule

    Broadcast Settings

    Other Broadcast Settings

    Settings related to Web access for chat services, media downloads, and event URL listing

    Server Options

    Other NetShow Settings

    Settings related to admin URL’s and the location of audio/video ASD files

Microsoft Office Word 2003

  • Tools | Options

    General

    E-mail Options

    Filter HTML before sending

    Save smart tags in e-mail

    Spelling & Grammar

    Ignore Internet and file addresses

Microsoft Office 2003 (machine)

  • Security Settings

    While no explicit Web access control is offered through this node, the section does provide a collected view of security settings available through the individual application settings. Examples include macro security level, trust access to Microsoft Visual Basic development system projects, and trust relationships with installed add-ins and templates.

  • Help | Check for Updates

    Check for Updates

Microsoft Office 2003 (user)

  • Tools | AutoCorrect Options (Excel, PowerPoint, and Access)

    Smart Tags

    More Smart Tags URL

    Check for new actions URL

    Recognize smart tags in Word

    Recognize smart tags in Excel

  • Tools | Options | General | Web Options

    Files

    Check if Office is the default editor for Web pages created in Office

    Browsers

    Rely on VML for displaying graphics in browsers

    Allow PNG as an output format

    Target Monitor

    Encoding

    Default or specific encoding

  • Tools | Options | General | Service Options

    Completely disable Template Taskpane

  • Online Content

    Online content options

    Never show online content or entry points

    Use only offline content whenever available

    Use online content whenever available

  • Help

    Microsoft Office Online

    Help | Privacy Settings

    Enable Customer Experience Improvement Program

  • Security Settings

    Specify Trusted Alert Sources

    Check to enable all sites as safe subscription sources

    Check to enable all intranet sites as safe subscription sources

    Check for trusted zone sites to be safe for subscription sources

  • Collaboration Settings

    Default message text for a review request

    Contains settings for enabling Web discussions

    Default message text for a reply

    Contains settings for enabling Web discussions

  • Web Archives

    Allow Web Archives to be saved in HTML encoding

    Web Archive encoding

    Save new Web pages as Web archives

    Default format for “Publish”

    PowerPoint: Web page format compatibility

  • Smart Documents (Word, Excel)

    Disable Smart Document’s use of manifests

    Completely disable the Smart Documents feature in Word and Excel

  • Services

    Disable Fax over Internet feature

  • Instant Messaging Integration

    A collection of settings related to the configuration of and user information contained in instant messages

  • Manage Restricted Permissions

    Disable Information Rights Management User Interface

    Additional permissions request URL

    Make documents with restricted documents viewable in trusted browsers

    Always require users to connect to verify permission

    Disable Microsoft Passport service for content with restricted permission

  • Miscellaneous

    Prevent access to Web-based file storage

    Disable hyperlinks to web templates in File | New and task panes

    Do not upload media files

    Do not display paths in alerts

    Web Folders: Managing pairs of Web pages and folders

    Disable Web view in the Office file dialogs

    Block updates from the Office Update Site from applying

Microsoft Clip Organizer

No explicit Web access control is offered through this node.

Microsoft Office InfoPath™ 2003

  • Security

    Disable opening of solutions from the Internet security zone

    Disable installed solutions full access to machine

Microsoft Office Publisher 2003

  • Miscellaneous

    Disable Tools | Tools on the Web

    Prevent web pages displayed in Publisher from accessing the Office object model

Microsoft Office OneNote™ 2003

No explicit Web access control is offered through this node

Settings on the Set Feature Installation States page

You can control the installation of some Web-related services through the following settings on the Set Feature Installation States page of the Custom Installation Wizard or Custom Maintenance Wizard.

Office Shared Features

  • Office 2003 Web Components

  • Microsoft Office Download Control

  • Office SOAP Toolkit

Office Tools

  • Smart Tag .NET Programmability Support

  • HTML Source Editing

  • Microsoft Windows SharePoint™ Services Support

  • Save My Settings Wizard

  • Smart Tag Plugins

  • Hosted Web




Microsoft Office 2003 Resource Kit 2003
Microsoft Office 2003 Editions Resource Kit (Pro-Resource Kit)
ISBN: 0735618801
EAN: 2147483647
Year: 2004
Pages: 196

flylib.com © 2008-2017.
If you may any questions please contact us: flylib@qtcs.net