Chapter 8: Collaborating with Others

Page 168	To turn on change tracking On the View menu, point to Toolbars, and then click Reviewing. On the Reviewing toolbar, click the Track Changes button.
Page 168	To accept or reject a change With the cursor positioned somewhere before the change, on the Reviewing toolbar, click the Next button to select the next change. On the Reviewing toolbar, click either the Accept Change button or the Reject Change/Delete Comment button.

Page 173	To insert a comment in a document On the Reviewing toolbar, click the Insert Comment button. Type your comment in the comment balloon or the Reviewing pane. Click a blank area of the document.
Page 173	To view comments and markup in Print Layout view On the View menu, make sure Markup is active. (If it is, the icon to its left will have a square blue border and a tan background. If it’s not active, click it.) Scroll down to view the comment balloons, or click the Next Comment button on the Reviewing toolbar.
Page 173	To review comments in a document On the Reviewing toolbar, click the Reviewing Pane button to open that pane at the bottom of the Word window. If necessary, adjust the height of the pane by pointing to its top border until the pointer becomes a two-headed arrow, and then dragging the border upward. You can also scroll down to see all the comments.
Page 173	To close the Reviewing pane On the Reviewing toolbar, click the Reviewing Pane button.
Page 173	To delete a comment in a document Right-click anywhere in the word that is marked with a comment, and then click Delete Comment.
Page 173	To edit a comment in a document Right-click the word that is marked with a comment, and click Edit Comment.
Page 173	To hide comments in Print Layout view On the Reviewing toolbar, click the down arrow to the right of the Show button, and then click Comments to hide them.
Page 178	To protect a document by setting a password On the Tools menu, click Options. In the Options dialog box, click the Security tab to display security options. In the Password to modify or Password to open box, type your password, and click OK. In the Confirm Password dialog box, type the password again, and click OK. Click the Save button to save the document.

Page 178	To remove password protection On the Tools menu, click Options. On the Security tab of the Options dialog box, delete the contents of the Password to open or Password to modify box, and then click OK. On the Standard toolbar, click the Save button to save the document.
Page 182	To set editing and formatting restrictions for others On the Tools menu, click Protect Document. In the Protect Document task pane’s Formatting restrictions area, select the Limit formatting to a selection of styles check box, and then click Settings. In the Formatting Restrictions dialog box, scroll through the list of styles in the Checked styles are currently allowed box, click Recommended Minimum, and scroll through the list again. Modify the list, or click OK to implement the restricted set of styles. Click Yes when Word asks if you want to remove directly-applied formatting. In the Editing restrictions area of the task pane, select the Allow only this type of editing in the document check box. Click the down arrow to the right of the box below, and click Tracked changes in the drop-down list. Click the Yes, Start Enforcing Protection button, entering a password if you want to protect the document still further. Click OK, and then, with some text selected, click Format on the menu bar to check that most of the formatting commands are not available, indicating that the formatting restrictions are in effect.
Page 184	To attach a document to an e-mail message On the File menu, point to Send To, and then click Mail Recipient. If the Choose Profile dialog box appears with information about your Internet or network profile, click OK. In the To box, type the recipient’s e-mail address. Click the Insert File button, and if the right folder does not appear in the Insert File dialog box, navigate to the document’s location. Click the document you want to attach, and then click Insert. On the message window’s toolbar, click the Send button.

Page 185	To add a digital signature to a document Click Options on the Tools menu, and click the Security tab. Click Digital Signatures, and in the Digital Signature dialog box, click Add. In the Select Certificate dialog box, click a certificate in the list, and click OK. Click OK twice to close the Digital Signature and Options dialog boxes. On the Standard toolbar, click the Save button to save the document.
Page 185	To view the digital signatures attached to a signed document: Click Options on the Tools menu, and click the Security tab. Click Digital Signatures to open the Digital Signature dialog box, where you can view a list of signers and see who issued their digital IDs. Click OK twice to close the Digital Signature and Options dialog boxes.
Page 187	To compare documents With the document you want to compare to open, click Compare and Merge Documents on the Tools menu. In the Compare and Merge Documents dialog box, navigate to the folder that has the document with which you want to make a comparison. Click Merge1, click the down arrow to the right of the Merge button, and then click Merge into current document. Check the changes from the Merge1 document that have now been transferred to the current document. (Each reviewer’s changes are a different color.)