Documenting Tasks


You can record additional information about a task in a note. For example, you might have detailed descriptions of a task and still want to keep the task’s name succinct. You can add such details to a task note. In that way, the information resides in the Project file and can be easily viewed or printed.

There are three types of notes: task notes, resource notes, and assignment notes. You enter and review task notes on the Notes tab in the Task Information dialog box. (You can open the Notes tab by clicking the Task Notes command on the Project menu.) Notes in Project support a wide range of text formatting options; you can even link to or store graphic images and other types of files in notes.

Hyperlinks allow you to connect a specific task to additional information that resides outside of the project plan such as another file, a specific location in a file, a page on the Internet, or a page on an intranet.

In this exercise, you enter task notes and hyperlinks to document important information about some tasks.

1. Select the name of task 4, Pick locations.

2. On the Project menu, click Task Notes.

Tip 

You can also click the Task Notes button on the Standard toolbar, or right-click the task name and click Task Notes in the shortcut menu that appears. image from book

Project displays the Task Information dialog box with the Notes tab visible.

3. In the Notes box, type Includes exterior street scene and indoor studio scenes.

image from book

4. Click OK.

A note icon appears in the Indicators column.

5. Point to the note icon.

image from book

The note appears in a ScreenTip. For notes that are too long to appear in a ScreenTip, you can double-click the note icon to display the full text of the note.

To conclude this exercise, you create a hyperlink.

6. Select the name of task 5, Hold auditions.

7. On the Insert menu, click Hyperlink.

Tip 

You can also click the Insert hyperlink button on the Standard toolbar, or right-click the task name and then click Hyperlink on the shortcut menu. image from book

The Insert Hyperlink dialog box appears.

8. In the Text to display box, type Check recent agent postings

9. In the Address box, type http://www.southridgevideo.com

image from book

10. Click OK.

A hyperlink icon appears in the Indicators column. Pointing to the icon displays the descriptive text you typed earlier.

image from book

Clicking the icon opens the Web page in your browser.




Microsoft Office Project 2007 Step by Step
MicrosoftВ® Office Project 2007 Step by Step (Step By Step (Microsoft))
ISBN: 0735623058
EAN: 2147483647
Year: 2004
Pages: 247

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