Compare Formatting


You can compare the formatting of one selection to another and have Word update one of the selections so that it matches the other. This feature is useful for ensuring that you apply consistent manual formatting to multiple selections.

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  1. Select the text containing the formatting that you want to compare.

  2. Click Format.

  3. Click Reveal Formatting.

    image from book

    The Reveal Formatting pane appears.

  4. Click the Compare to another selection option (image from book changes to image from book).

  5. Select the text that you want to compare to the text you selected in step 1.

    image from book The two selections appear here.

    image from book Formatting differences between the selections appear here.

    image from book

  1. To match the formatting of the second selection to the formatting of the first selection, move the mouse pointer (image from book) over the area showing the second selection.

    A image from book appears.

  2. Click image from book to display a list of options.

  3. Click Apply Formatting of Original Selection.

    image from book

    image from book Word applies the formatting of the first selection to the second selection.

  4. Click anywhere to continue working.

    image from book When the formatting of both selections matches, Word displays No Formatting differences here.

    image from book

image from book

What kind of formatting differences does Word identify in the Reveal Formatting task pane?

For any two selections, Word identifies differences in font, paragraph style, alignment, outline level, spacing before and after the paragraphs, line and page breaks, and bullets and numbering. You can make changes to any of these formatting differences by following the steps in the section “Review and Change Formatting.”

image from book

What happens if I click the Show all formatting marks option below the Reveal Formatting task pane?

When you click this option (image from book changes to image from book), Word displays formatting marks in your document that represent tabs, spaces, paragraphs, line breaks, and so on.

image from book

image from book




Teach Yourself Visually Word 2003
Teach Yourself VISUALLY Word 2003
ISBN: 0764539973
EAN: 2147483647
Year: 2004
Pages: 175
Authors: Ruth Maran

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