Insert Frequently Used Text Automatically

Using the AutoText feature, you can store and then insert phrases you use frequently. The AutoText feature is particularly useful for phrases that take up more than one line, such as a name, title, and company name that appears at the bottom of a letter.

CREATE AN AUTOTEXT ENTRY

1. Type the text that you want to store, including all formatting that should appear each time you insert the entry.

2. Select the text you typed.

   

3. Click Insert.

4. Click AutoText.

5. Click New.

   

   The Create AutoText dialog box appears.

6. Type a name for the entry.

   Note 

   If you avoid including vowels, Word will not confuse regular words with AutoText entries.

7. Click OK.

   

INSERT AN AUTOTEXT ENTRY

1. Type the name you assigned to the entry.

   As you type, Word displays an AutoComplete tip.

   

2. Press .

   Word inserts the AutoText entry.

What do I do if I cannot remember the name I assigned to an AutoText entry?

Word stores AutoText entries on the AutoText menu in categories. Click Insert and then click AutoText. On the side menu that appears, look for the Normal category; it contains most of the AutoText entries you create.

I do not see an AutoComplete tip when I type the name of the AutoText entry; what am I doing wrong?

You must make the name that you assign to your entry at least four characters long; if necessary, rename an entry by re-creating it. Then, make sure that AutoComplete is turned on. Click Insert, click AutoText, and then click AutoText again. In the AutoCorrect dialog box, click the Show AutoComplete suggestions box ( changes to ).