F

Factiva iWorks fee-based search engine, 87

fields in mailing lists, 253, 257

File menu

Close command, 33

File Search command, 34

New command, 28

Open command, 24, 26

Page Setup command, 138, 144, 145, 150, 176

Print command, 91

Print Preview command, 172

recently used documents in, 25

Save As command, 18, 20

Save as Web Page command, 288

Send To submenu, 285

files.

See also mailing lists

allowing fast saves, 22, 23

creating backup copies when saving, 23

inserting pictures from, 206–207

saving AutoRecovery information, 22

setting locations for saving, 23

views available for, 19

Find and Replace dialog box

closing, 51

Find whole words only option, 71

finding and replacing formatting, 71

finding and replacing special characters, 73

finding and replacing text, 72–73

going to bookmarks, 51

searching for text, 70–71

finding. See searching

folders

creating when saving documents, 19

selecting for saving documents, 18–19, 20

views available for, 19

Font dialog box, 99, 105

fonts

changing for all text with similar formatting, 125

changing the text size, 97

changing the typeface, 96

color, 101

embedding in saved documents, 23

selecting in Symbol dialog box, 62

serif versus sans serif, 96

setting default for all new documents, 105

footers

adding to document, 152–153

different for odd and even pages, 155

different for sections, 154–155

formatting text in, 153

Footnote and Endnote dialog box, 157

footnotes or endnotes

adding to a document, 156–157

converting to endnotes, 157

deleting, 159

editing, 158–159

printing endnotes on a separate page, 159

viewing, 158

form letters

adding merge fields to, 258–259

address block in, 257

creating a mailing list file, 255

greeting line for, 258

information that changes in, 252, 259

mailing lists for, 252, 253, 254–255

matching mailing list fields to, 257

merging mailing list information with, 260–261

opening a document for, 252

previewing merged letters, 259

printing, 261

selecting recipients for, 256

using an existing mailing list, 254–255

Format AutoShape dialog box, 223

Format menu

Background submenu, 162

Borders and Shading command, 118, 120, 164

Bullets and Numbering command, 112

Change Case command, 100

Columns command, 168

Font command, 99, 105

Paragraph command, 110, 114, 142

Reveal Formatting command, 124, 126

Tabs command, 117

Theme command, 166

formatting marks, displaying, 230–231

formatting pages

adding page numbers, 148–149

aligning text vertically, 144

borders, 164–165

controlling text flow and pagination, 142–143

endnotes, 156–159

footnotes, 156–159

header or footer, 152–155

inserting page breaks, 140–141

inserting section breaks, 146–147

line numbering, 150–151

margins, 138–139

newspaper columns, 168–169

orientation, 145

table of contents, 160–161

themes for, 166–167

watermark, 162–163

formatting paragraphs.

See also editing;

formatting text

aligning text, 108

applying styles, 128–129

borders, 118–119

bulleted lists, 112–113

changing for all text with similar formatting, 125

comparing selections, 126–127

correcting inconsistencies, 123

creating styles, 132–133

displaying inconsistencies, 122, 123

formatting stored in paragraph mark, 46

indenting, 114–115

line spacing between, 110–111

line spacing within, 109

modifying styles, 134–135

numbered lists, 112–113

reviewing and changing, 124–125

selecting all text with similar formatting, 125

shading, 120–121

switching styles, 130–131

tabs, 116–117

tracking changes, 90–91

Formatting Restrictions dialog box, 36

formatting styles. See styles

formatting tables

aligning text in cells, 196

changing cell borders, 198–199

changing column width, 187

changing row height, 186, 187

combining cells, 194

enlarging to fill the space between margins, 193

fitting columns to longest item, 187

predefined styles for, 200–201

removing cell borders, 199

shading cells, 197

splitting cells, 195

undoing table formatting design, 201

formatting text.

See also editing;

formatting paragraphs

boldface, 98

changing all text with similar formatting, 125

changing case, 100

color, 101

copying formatting and applying to other text, 103

default for pasted text, 55

finding and replacing, 73

font, changing, 96

font, setting default for all new documents, 105

highlighting, 102

italic, 98

Paste options icon for, 55

removing formatting, 104

size, changing, 97

superscript or subscript, 99

tracking changes, 90–91

underline, 98

Formatting toolbar

Align Left icon, 108

Align Right icon, 108

Bold icon, 98

Border icon, 119

Bullets icon, 113

Center icon, 108

Decrease Indent icon, 115

described, 5

Font Color icon, 101

font drop-down list, 96

Format Painter icon, 103

Highlight icon, 102

Increase Indent icon, 115

Italic icon, 98

Justify icon, 108

Line Spacing icon, 109

Numbering icon, 113

Style Area width, setting, 129

Styles and Formatting icon, 128, 130, 132, 134

text size drop-down list, 97

Underline icon, 98

frequently used text, inserting automatically, 78–79