Exploring Views

By default, Quattro Pro displays files in Draft view, and all of the figures you've seen in this book up to this point appear in Draft view. But Quattro Pro contains two other views that you may use regularlythe Page view and the Page Breaks view.

In Page view, you can see and adjust the marginsboth the page margins and the header and footer margins. To adjust any margin, move the mouse pointer over that margin; when the pointer shape looks like the one shown in Figure 2.11, drag the margin.

Figure 2.11. You can use Page view to visually adjust margins.

Page Breaks view shows you where printed page breaks will occur (see Figure 2.12). Using Page Breaks view, you can make adjustments before printing; for example, based on the page breaks you see in Page Breaks view, you may choose to set up rows or columns that will appear on each page you print or change the size of paper on which you intend to print. Or, you may move page breaks. For details on setting up row or column headings, changing paper size, or adjusting page breaks, see Chapter 6, "Printing."

Figure 2.12. Use Page Breaks view to help you identify additional page setup characteristics to set.

Quattro Pro contains one other view, the Objects Page view, which most beginners don't use, so I'm not covering it in this book.

Earlier in this chapter, I mentioned that you can view different spreadsheets in the same notebook simultaneously. To do this, create views for each spreadsheet by opening the Window menu and clicking the New View command the same number of times as the number of spreadsheets you want to view. For example, suppose that you have a Banking notebook that contains information for three different area banks and you want to simultaneously view all three areas. Open the View menu and click the New View command three times. At the bottom of the Window menu, you'll see three occurrences of the Banking notebook (see Figure 2.13).

Figure 2.13. Each view you create appears at the bottom of the Window menu, along with any open notebooks.

Caution

By default, Quattro Pro sets the top and bottom page margins to the minimum required by your printer. If you try to make either of these margins smaller, your printer probably won't cooperate and will ignore your setting.

Tip

You may have noticed that the spreadsheet names are not letters, as you learned earlier. You can rename spreadsheets to something meaningful to you; see Chapter 4, "Editing in a Spreadsheet," for details.

Then, use the Cascade command or the Tile Top to Bottom or Tile Side to Side command to view the windows at the same time and click a different spreadsheet tab in each view (see Figure 2.14).

Figure 2.14. Display different tabs of the same notebook in different views.

The Absolute Minimum

This chapter contains information that you need to manage both the Quattro Pro program window and notebook windows. You're now ready to:

• Minimize, maximize, or restore down windows.

• Resize windows that are not currently sized at either their minimum or maximum size.

• Create multiple views of the same notebook so that you can easily work with different sheets in the same notebook simultaneously.

In the next chapter, I'll focus primarily on working within one spreadsheet and you'll learn about moving around within a notebook and a spreadsheet.