After you have planned your backup, including planning the type of backup to use and when to perform backup jobs, the next step is to prepare to back up your data. There are certain preliminary tasks that must be completed before you can back up your data. After completing these tasks, you can perform a backup or schedule an unattended backup.
An important part of each backup job is performing the preliminary tasks, which includes ensuring that the files that you want to back up are closed. You should notify users to close files before you begin backing up data. You can use e-mail or the Send Console Message dialog box in the Computer Management snap-in to send administrative messages to users.
You can send a console message as follows:
The Send Console Message dialog box appears (see Figure 16.5).
Figure 16.5 The Send Console Message dialog box
If you use a removable media device, make sure that the following preliminary tasks are taken care of:
After you have completed the preliminary tasks, you are ready to perform the backup. You can use the Backup or Restore Wizard, shown in Figure 16.1. To start the Backup or Restore Wizard, click Start, point to All Programs, point to Accessories, point to System Tools, and then click Backup. Click Next to close the Welcome To The Backup Or Restore Wizard page. On the Backup Or Restore page, ensure that Back Up Files And Settings is selected, and click Next to display the What To Back Up page (see Figure 16.6).
Figure 16.6 The What To Back Up page of the Backup or Restore Wizard
Specify what to back up by choosing one of the following options:
After you select what you want to back up, you need to provide information about backup media. Table 16.1 describes the information that you must provide on the Backup Type, Destination, And Name page.
Table 16.1 Backup Type, Destination, And Name Page Options
Select The Backup Type
The target medium to use, such as a tape or file. A file can be located on any disk-based media, including a hard disk, a shared network folder, or a removable disk, such as an Iomega Zip drive.
Choose A Place To Save Your Backup
The location where the Backup Utility will store the data. For a tape, enter the tape name. For a file, enter the path for the backup file.
Type A Name For This Backup
The name of the backup. If it is a filename, the extension .bkf is appended automatically.
After you provide the media information, the Backup or Restore Wizard displays the Completing The Backup Or Restore Wizard page and you have the opportunity to do either of the following:
Table 16.2 Advanced Backup Settings
Select The Type Of Backup
Allows you to choose the backup type that is used for this backup job. Select one of the following types: normal, copy, incremental, differential, or daily.
Verify Data After Backup
Confirms that files are correctly backed up. The Backup Utility compares the backup data and the source data to verify that they are the same. This option is recommended.
Use Hardware Compression, If Available
Enables hardware compression for tape devices that support it. If your tape device does not support hardware compression, this option is unavailable.
Disable Volume Shadow Copy
Allows files to be backed up even though they are in the process of being written to. By default, the Backup Utility will use volume shadow copies because this checkbox is cleared.
If The Archive Media Already Contains Backups:
Append This Backup To The Existing Backups
Choose this option to store multiple backup jobs on a storage device.
Replace The Existing Backups
Choose this option if you do not need to save previous backup jobs and you only want to save the most recent backup data.
Allow Only The Owner And The Administrator Access To The Backup Data And Any Backups Appended To This Medium
Allows you to restrict who can gain access to the completed backup file or tape. This option is only available if you choose to replace an existing backup on a backup medium, rather than appending to the backup medium. If you back up the registry or Active Directory services, click this option to prevent others from getting copies of the backup job.
When To Backup
Allows you to specify Now or Later. If you select Later, you specify the job name and the start date. You can also set the schedule.
When you specify advanced backup settings that cover the backup media and characteristics of the backup job, you are changing the default backup settings for only the current backup job.
Depending on whether you chose to back up now or later, the Backup or Restore Wizard provides you with the opportunity to do either of the following:
When the backup process is complete, you can choose to review the backup log, a text file that records backup operations. The backup log is stored on the hard disk of the computer on which you are running the Backup Utility.
Scheduling a backup job means that you can have an unattended backup job occur when users are not at work and files are closed. You can also schedule backup jobs to occur at regular intervals. To enable this, Windows XP Professional integrates the Backup Utility with the Task Scheduler service.
You can schedule a backup as follows:
Task Scheduler presents the Set Account Information dialog box, prompting you for your password. The user account must have the appropriate user rights and permissions to perform backup jobs.
Task Scheduler displays the When To Back Up page. You must provide a name for the backup job, and by default, the wizard displays the present date and time for the start date.
In the Schedule Job dialog box, you can set the date, time, and number of occurrences for the backup job to repeat, such as every Friday at 10:00 P.M. You can also display all of the scheduled tasks for the computer by selecting the Show Multiple Schedules check box. This helps prevent you from scheduling multiple tasks on the same computer at the same time.
You can also click Advanced to schedule how long the backup can last and for how many days, weeks, months, or years you want this schedule to continue.
After you schedule the backup job and complete the Backup or Restore Wizard, the Backup Utility places the backup job on the calendar in the Schedule Jobs tab in Windows Backup. The backup job automatically starts at the time that you specified.
In this practice, you use the Backup or Restore Wizard to back up some files to your hard disk. You then create a backup job to perform a backup operation at a later time by using Task Scheduler.
In this exercise, you use the Backup or Restore Wizard to back up files to your hard disk.
The Backup or Restore Wizard displays the Backup Or Restore page.
The Backup or Restore Wizard displays the What To Back Up page, prompting you to choose the scope of the backup job.
The Backup or Restore Wizard displays the Items To Back Up page, prompting you to select the local and network drives, folders, and files to be backed up.
Do not select drive C. There should not be a check mark in the check box in front of drive C.
There should be a check mark in the check box in front of the filename AUTOEXEC.BAT.
The Backup or Restore Wizard displays the Backup Type, Destination, And Name page.
If there is no tape drive connected to your computer, Select The Backup Type is set to File and is unavailable for you to change.
The Choose A Place To Save Your Backup box is set to 3The Type A Name For This Backup box is set to Backup by default.
You would not normally back up files from a drive to a file on that same drive, as is done in this exercise. You would normally back up data to a tape or to a file stored on another hard disk, removable disks (such as Iomega Zip and Jaz drives), or recordable compact discs or optical drives.
The Backup or Restore Wizard displays the Completing The Backup Or Restore Wizard page, prompting you to finish the wizard and begin the backup job or to specify advanced options.
The Backup or Restore Wizard displays the Type Of Backup page, prompting you to select a backup type for this backup job.
The Backup or Restore Wizard displays the How To Back Up page.
If the Use Hardware Compression, If Available check box is unavailable, either you do not have a tape drive or your tape device does not support hardware compression.
The Backup or Restore Wizard displays the Backup Options page.
The Backup or Restore Wizard displays the When To Backup page.
The Backup or Restore Wizard displays the Completing The Backup Or Restore Wizard page.
The Backup Utility briefly displays the Selection Information dialog box, indicating the estimated amount of data for, and the time to complete, the backup job. Because of the speed of your computer and the small number of files to back up, you might not see this dialog box.
In the Backup Progress dialog box, the Backup Utility displays the status of the backup operation, statistics on estimated and actual amount of data being processed, the time that has elapsed, and the estimated time that remains for the backup operation.
Notepad starts, displaying the backup report. The backup report contains key details about the backup operation, such as the time that it started and how many files were backed up.
In this exercise, you create a backup job to perform a backup operation at a later time by using Task Scheduler.
The Backup or Restore Wizard makes the Schedule Entry box available.
The Backup or Restore Wizard displays the Schedule Job dialog box, prompting you to select the start time and schedule options for the backup job.
The Backup or Restore Wizard displays the Set Account Information dialog box.
For purposes of this exercise, use the Administrator account to run the scheduled backup job.
The Backup or Restore Wizard displays the Account Information Warning dialog box.
When the time for the backup job is reached, the Backup Utility starts and performs the requested backup operation.
The following questions will help you determine whether you have learned enough to move on to the next lesson. If you have difficulty answering these questions, review the material in this lesson before beginning the next lesson. The answers for these questions are in Appendix A, "Questions and Answers."