Windows XP Professional enables you to manage printers from any computer running a Web browser, regardless of whether the computer is running Windows XP Professional or has the correct printer driver installed. All management tasks that you perform with Windows XP Professional management tools are the same when you use a Web browser. The difference in administering with a Web browser is the interface, which is a Web-based interface. To access a printer using a Web browser, a print server running Windows 2000 Server or Windows XP Professional must have Microsoft Internet Information Services (IIS) installed.
For information about installing IIS, see Chapter 10, "Configuring Windows XP Professional."
The following are the advantages of using a Web browser, such as Microsoft Internet Explorer, to manage printers:
You can access all printers on a print server by using a Web browser or you can use any of the windows or folders within the Windows XP Professional interface that has an address bar, such as the Printers And Faxes window or Internet Explorer (see Figure 7.9). In the Address text box, type http://print_server_name/printers. This command displays a page listing all the printers on the print server. Click the name of the printer that you want to use. When you are on that printer's page, under Printer Actions, click Connect to connect to the printer. Windows XP automatically copies the appropriate printer drivers to your computer and adds an icon for the printer to the Printers And Faxes window.
Figure 7.9 Using Internet Explorer to access all printers on a print server
If you want to gain access to a specific printer by using a Web browser, open the Web browser, and then in the Address text box, type http://server_name/printer_share_name. You are directed to that printer's page. Under Printer Actions, click Connect to connect to the printer.
From the printer's URL page, you can view information about the printer, such as its model, its location, and the number of documents waiting to print. You can manage any document you have sent to the printer, and if you have the Manage Printers permission for the printer, you can also pause or resume operation of the printer.
The following questions will help you determine whether you have learned enough to move on to the next lesson. If you have difficulty answering these questions, review the material in this lesson before beginning the next lesson. The answers for these questions are in Appendix A, "Questions and Answers."