Editing Text


Once the basic outline structure is in place, you can make any changes you want to the outline. You may need to change a few words or add a few new words.

Selecting Text

Before you can edit or format text, you'll need to select the text. Selected text appears inside a boxed background. The selected text can be a single letter or word, or several words. Here are a few tips for selecting text.

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  • To select a paragraph, triple-click it.

  • To select the entire outline, press Ctrl+A.

  • To select a block of text, click and hold at the beginning of the text, and then drag the mouse pointer to the end of the text. Release the mouse button.

Revising Text

When you need to revise items in the outline, select the words that you want to replace and add a few of your own.

  1. Select the text that you want to replace. The text will be highlighted.

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  2. Type the new text. The selected text will be deleted and replaced with the new text.

Adding Text to a Placeholder

If you have created some slide titles in the outline with no subordinate text beneath them, you'll notice that on the slide is a "Click to add text" placeholder.

  1. Display a slide that contains a text placeholder. The slide will appear in Normal view.

    Note 

    Click the slide you want in the Slides or Outline pane.

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  2. Click on the text in the placeholder. The placeholder text will disappear, and the cursor will appear in the text box.

  3. Type the text that you want in the placeholder.

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Deleting Text From a Slide

The process for deleting text from a slide is identical to deleting text from the presentation outline.

  1. Select the text that you want to delete. The text will be highlighted.

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  2. Click on the Cut button or press Delete. The text will be removed from the slide.

Note 

Cutting and deleting are actually two different things. Cutting moves text to the Clipboard; deleting simply deletes it. If you do not subsequently paste the text from the Clipboard, however, the overall result is the same.

Using the Replace Feature

You can use the Replace feature to search for text, such as individual words, phrases, or characters in a presentation, and then replace it with some other text.

  1. Click on Edit. The Edit menu will appear.

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  2. Click on Replace. The Replace dialog box will open.

  3. Type the text that you want to locate in the Find what text box.

  4. Type the text to be used as the replacement in the Replace with text box.

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  5. Click on Find Next.

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    1. Click on Replace. The text that is highlighted on the slide will be replaced with the text specified in the Replace with text box.

    OR

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    1. Click on Find Next to skip that occurrence.

    1. Repeat steps 5 and 6 until all instances have been found. A dialog box will appear stating that it is finished. Then click the OK button.

    OR

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    1. Click on Close to end the search early.




Microsoft Office PowerPoint 2003 Fast & Easy
Microsoft Office PowerPoint 2003 Fast & Easy (Fast & Easy (Premier Press))
ISBN: 1592000819
EAN: 2147483647
Year: 2003
Pages: 158
Authors: Lois Lowe

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