Chapter 7: Working with Document Workspaces

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Chapter at a Glance

Create a Document Workspace, page 186. Work with the 2007 Microsoft Office suite Shared Workspace task pane, page 194. Delete a Document Workspace, page 199.

In This Chapter, You will Learn to:

• Create a Document Workspace.

• Create a Document Workspace within the 2007 Microsoft Office suite.

• Access an existing Document Workspace.

• Work with the 2007 Microsoft Office Shared Workspace task pane.

• Publish a document back to a document library.

• Delete a Document Workspace.

Document Workspaces contain many features that enable you to work on a particular document more easily. You can collaborate with others on a single document in a convenient environment where you can create or store a document as well as associate links with that document. Additionally, the 2007 Microsoft Office suite maintains tight integration between the products within the Microsoft Office System and Document Workspaces.

You can think of a Document Workspace as a temporary SharePoint site. It is a collaborative environment for discussing, editing, and writing a single document, and it enhances content creation. The Document Workspace typically has a short life-several months at most-because its main purpose is to help with content creation. Once the document is finished, it should be stored in a document library for others to access and read, as discussed in previous chapters. The Document Workspace for that specific document can then be deleted. Because the life cycle of a Document Workspace is short, you can expect to create and delete Document Workspaces fairly often.

In this chapter, you will learn how to efficiently work with Document Workspaces by both creating them and accessing existing workspaces. You will also learn how to work with the 2007 Microsoft Office Shared Workspace task pane, publish a document back to a document library, and delete a Document Workspace.

Important  

Before you can use the practice sites provided for this chapter, you need to install them from the book’s companion CD to their default locations. See “Using the Book’s CD” on page xix for more information.

Important  

Remember to use your SharePoint site location in place of http://wideworldmporters in the following exercises.