Chapter 5: Creating and Managing Libraries

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Chapter at a Glance

Add documents to a document library, page 143. Create a folder in a document library, page 145. Work with document version history, page 151. Synchronize a document library with a Microsoft Office Groove workspace, page 157.

In This Chapter, You will Learn to:

• Create libraries.

• Add documents.

• Add pictures.

• Create a new folder in a library.

• Check documents in and out from the document library.

• Check documents in and out from the 2007 Microsoft Office suites.

• Create and configure a workflow.

• Work with version history.

• Use a workflow.

• Work with offline documents.

• Synchronize documents with a Microsoft Office Groove workspace.

• Delete and restore documents.

• Use alerts.

One of the most compelling features that Microsoft Windows SharePoint Services provides is libraries. Libraries are a great place to store documents or forms. In the business world, being able to work with documents quickly and effectively is of paramount importance. In previous chapters, you learned that lists are an effective way to work with all types of data; libraries function similarly for documents and forms, such as Microsoft Office Word documents. Using SharePoint document libraries, you can filter and group documents as well as view metadata for documents stored in the library.

In this and the following chapter, you will learn how to work with documents in Windows SharePoint Services. This chapter focuses on creating libraries, adding documents and pictures to them, and working with documents in document libraries. In Chapter 6, “Working with Library Settings,” we will focus on modifying and configuring document libraries. You will use the libraries and views created in this chapter’s exercises to complete the exercises in Chapter 6.

Important  

Before you can use the practice sites provided for this chapter, you need to install them from the book’s companion CD to their default locations. See “Using the Book’s CD” on page xix for more information.

Important  

Remember to use your SharePoint site location in place of http://wideworldimporters in the following exercises.