Viewing a Discussion Board in Outlook 2007

Windows SharePoint Services 3.0 allows you to contribute and search discussion boards from within Outlook 2007. Discussion questions and replies can be made available even when you are offline. Chapter 11, “Using Windows SharePoint Services with Outlook 2007,” provides more details on the integration of Outlook 2007 and Windows SharePoint Services.

In the following exercise, you will view a discussion board from within Outlook 2007.

OPEN the SharePoint site in which the discussion board is located. If prompted, type your user name and password, and click OK. The exercise uses the Team Discussion created in a Team Site, but you can use whatever discussion board you wish.

BE SURE TO verify that you have sufficient rights to create a list. If in doubt, see the Appendix on page 435.

1. On the Quick Launch, under Discussions, click Team Discussion. The Team Discussion is displayed.

2. Click Actions, and then select Connect to Outlook.

3. If the Internet Explorer Security warning dialog box appears stating that a website wants to open web content using outlook on your computer, click Allow.

Outlook opens and might ask you to supply your user name and password.

A Microsoft Office Outlook dialog box appears, stating you should only connect lists from sources you know and trust.

4. Click the Advanced button. A SharePoint List Options dialog box appears.

5. In the Folder Name textbox, type WideWorldImporters – Furniture Survey Discussion, and click OK. In the Microsoft Office Outlook dialog box, click Yes. Outlook displays the WideWorldImporters – Furniture Discussion area under the Outlook SharePoint Lists folder.

CLOSE Outlook and any browser windows that you might have open.