Customizing Word s Shortcut Keys


Customizing Word's Shortcut Keys

Word comes preconfigured with a surprising number of shortcut keys assigned to menu commands and other options. This enables you to perform many commands without menus or dialogs.

Word's Customize Keyboard dialog enables you to modify existing shortcut keys or add new ones.

This part of the chapter tells you how you can create a list of assigned shortcut keys, and then explains how you can modify them.

To create a list of existing shortcut keys

1.

Choose Tools > Macro > Macros to display the Macros dialog.

2.

Choose Word commands from the Macros in pop-up menu (Figure 72).

Figure 72. Choose Word commands from the Macros in pop-up menu in the Macros dialog.


3.

Select ListCommands from the list of macros (Figure 73).

Figure 73. Select the ListCommands macro.


4.

Click Run.

5.

In the List Commands dialog that appears (Figure 74), select the Current menu and keyboard settings option.

Figure 74. The List Commands dialog.


6.

Click OK. Word creates a document that lists all commands that appear on menus or have shortcut keys assigned to them (Figure 75).

Figure 75. Word creates a document that lists all commands that appear on menus or have shortcut keys.


Tips

  • You can print or save the command list document Word creates (Figure 75).

  • If you make changes to keyboard or menu settings, recreate this document to get an updated list.


To customize shortcut keys

1.

Choose Tools > Customize > Customize Keyboard (Figure 51) to display the Customize Keyboard dialog (Figure 76).

Figure 76. The Customize Keyboard dialog.


2.

Select a command category in the Categories list.

3.

Select the command you want to modify in the Commands list.

4.

Customize the shortcut key as follows:

  • To remove an existing shortcut key, select the keystroke in the Current keys box and click Remove.

  • To add a shortcut key, position the insertion point in the Press new shortcut key box and press the keystroke you want to assign. The keystroke status appears (Figure 77). If the keystroke is unassigned, click Assign to assign it to the current command.

    Figure 77. The keystroke you type appears in the box and the status of that keystroke appears beneath it.


5.

Repeat steps 2 through 4 to add or remove as many shortcut keys as you like.

6.

If desired, choose a template or document to save customized shortcut keys into from the Save changes in pop-up menu.

7.

Click OK to save your changes and dismiss the Customize Keyboard dialog.

Tips

  • In step 4, if the keystroke is already assigned to another command (Figure 78), remove it from that other command before assigning it to the current command.

    Figure 78. In this example, the keystroke I typed is already assigned to another command.


  • In step 4, you can enter a series of keystrokes to invoke a command. For example, pressing and then (Figure 79) creates a shortcut key that requires you to press that series of keystrokes.

    Figure 79. Shortcut keys can be a series of keystrokes.


  • A command can have more than one shortcut key.


To restore all shortcut keys

1.

Choose Tools > Customize > Customize Keyboard (Figure 51) to display the Customize Keyboard dialog (Figure 76).

2.

Click the Reset All button.

3.

Click Yes in the confirmation dialog that appears (Figure 80).

Figure 80. Use this dialog to confirm that you really do want to reset shortcut keys.


4.

Click OK to dismiss the Customize Keyboard dialog.

Tip

  • The Reset All button can only be clicked if there have been changes to shortcut keys.




MIcrosoft Word 2004 for Mac OSX. Visual QuickStart Guide
MIcrosoft Word 2004 for Mac OSX. Visual QuickStart Guide
ISBN: N/A
EAN: N/A
Year: 2003
Pages: 199

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