Versions

Word's Versions feature enables you to save multiple versions of a document. You can then revert to any version to undo editing changes made over time.

To save a version

1.	Choose File > Versions (Figure 1).
2.	In the Versions dialog that appears (Figure 23), click Save Now. Figure 23. The Versions dialog before any versions have been saved.
3.	The Save Version dialog appears (Figure 24). If desired, enter comments about the version, then click OK. Figure 24. Use this dialog to enter comments about the version you are saving. The current state of the document is saved as a version within the document file.

To automatically save a version of the file when you close it

1.	Choose File > Versions (Figure 1).
2.	In the Versions dialog that appears (Figure 23), turn on the Automatically save a version on close check box.
3.	Click Close. From that point forward, every time you close the document, it will be saved as a version.

To open a version

1.	With a document that includes multiple versions open and active, choose File > Versions (Figure 1).
2.	In the Versions dialog that appears (Figure 25), select the version you want to open. Figure 25. The versions that have been saved are listed in reverse chronological order.
3.	Click Open. The version of the document that you selected opens. Word arranges both document windowsthe one that was open in step 1 and the one that you opened in step 3so you can see them at the same time (Figure 26). Figure 26. When you open another version of a document, it appears in its own window. Word automatically arranges the windows so you can see them both.

Tips

• You can click the View Comments button in the Versions dialog (Figure 25) to see the entire text of a comment. It appears in a dialog like the one in Figure 24.

• If you save an opened version of a document, it is saved as a separate document.

To delete a version

1.	Choose File > Versions (Figure 1).
2.	In the Versions dialog that appears (Figure 25), select the version you want to delete.
3.	Click Delete.
4.	A confirmation dialog like the one in Figure 27 appears. Click Yes. Figure 27. A dialog like this one appears when you delete a version. The version you deleted is removed from the list in the Versions dialog.

Tip

• Each time you save a file version, you increase the size of the file. If your file becomes too large, you can delete early versions to reduce its size.