Making Some Changes

Just when you're thinking that you have some time to actually grab some lunch, you get an email from your manager or client saying that the numbers have changed for the graph. So much for your lunch plans, right? Maybe not.

Suppose that the email says you need to change the values of the graph to 15, 35, 20, and 30. The first thing you'll do is open the Presentation file in InDesign. Then select the placed graph and, from the Links palette, click on the Edit Original button (see Figure 17.22). This action launches Illustrator (if it isn't already open) and automatically opens the graph file for you.

Figure 17.22. Using the Edit Original button in InDesign's Links palette.

Using the Selection tool, select the graph and choose Object, Graph, Data; enter the new values into the Graph Data window. Click on the Apply button to update the graph, and then close the Graph Data window.

Now choose File, Save a Version, and add a comment about the change you just made (see Figure 17.23). Close the Illustrator file.

Figure 17.23. Choosing to save a version of the graph file.

If you're not playing along using Version Cue, just save the file as you would normally.

Now switch back to InDesign and you'll see the graph update automatically with the new values. If I were you, I'd head out to lunch before another email from the client comes your way….

Change a Version

Well, you come back from lunch only to notice another email from the client apologizing for the earlier email, but the original graph numbers that he supplied were the correct onesnot the ones he emailed you right before lunch. Before you reach for the antacid tablets, remember that you've been using Version Cue extensively in this project (for those of you who haven't, keep reaching for those tablets), and you're going to let Version Cue do the work for you.

Simply highlight the graph file in the Links palette and choose Versions from the Palette menu (see Figure 17.24). You'll then be presented with the "Adobe Engineers, I Owe You One" dialog box (at least, that's what I like to call it). You'll see a list of all the versions you've created for this file, along with thumbnails and comments to help you see the changes that were made to each of the versions (see Figure 17.25). Click on Version 1 to highlight it, and click on the Promote to Current Version button at the bottom of the dialog box (see Figure 17.26). Add a comment about the change you just made, and you're done. The graph updates automatically to the correct version.

Figure 17.24. Choosing to view the versions of a file.

Figure 17.25. The Versions dialog box.

Figure 17.26. Promoting Version 1 to the current version.

Save a version of the InDesign file, noting that the presentation has now been updated with the original values in the graph.